kpodficmix

kpodficmix is a fun little exchange where people sign up to create a podfic of one of another writer's fic.

Schedule

(Open, Unmoderated, Unrevealed, Anonymous, Gift Exchange Challenge)

About kpodficmix

Active since:
2016-10-02
Maintainers:
Contact:
kpodficmix@fea.st
Assignments Due:
Mon 12 Dec 2016 11:59PM CST
Works Revealed:
Mon 24 Oct 2016 11:59PM CDT
Authors Revealed:
Wed 26 Oct 2016 11:59PM CDT
Signed up:
5 Too few sign-ups to display names

Navigation

Intro:

kpodficmix is a fun little exchange where people sign up to create a podfic of another writer's fic. We know that not all of us are experienced with podficcing, and this might even be our first time trying it out, but we thought it would be a fun, low pressure experience.

How can I contact the mods?

If you have questions or need clarifications, you may always contact the mods at kpodficmix@fea.st.
Working with audio files/hosting etc. may be new for some of us, so the mods are happy to help as much as we are able.

Navigation

FAQ:

Basics

Participation

Signing up

Assignments

Check in

Extensions/Defaulting

Posting

Recording/Uploading your podfic

Pinch Hits

Reveals

Basics

What is kpodficmix?

kpodficmix is a fun little exchange where people sign up to create a podfic of one of another writer's fic. We know that not all of us are experienced with podficcing, and this might even be our first time trying it out, but we thought it would be a fun, low pressure experience. In addition, since it happens to be the end of the year, we thought we might make it a little bit of a secret santa, but podfic-style. What a lovely gift for the holiday season.

Note: this exchange will run on CDT, but if you check the AO3 info box above, AO3 will convert the times listed to the time zone you’ve set for AO3 in your personal settings.

Schedule
  • sign ups open now
  • sign ups close 15 October
  • assignments sent out by 17 October
  • check in 6 to 12 november
  • podfics due 12 December at 23:59 PM CDT [check what time this is in your time zone] [countdown]
  • pinch hits/extensions due 21 December
  • collection revealed (anonymously) 24 December
  • readers revealed 26 December

What if I don't have an AO3 account?

If you need an AO3 account, you can either request one from AO3 (it’ll tell you how long you’ll have to wait), or you can contact the mods and we'll send you an invite.

Information and announcements

Information, schedule changes/reminders and announcements will be made by the mods on their personal twitters, and if necessary by email.

Participation

Signing up

How do I sign up?

Here's a detailed tutorial for signing up for any challenge on AO3.

Click the sign up button to open the AO3 sign up form and follow the instructions. If you’d also like to pinch hit, please fill out the pinch hit form. If you have any questions, please contact the mods.

Requests

  • Please select at least one and up to ten kpop fandoms that you have written fic for (either on the AO3 you are using to sign up for this exchange with, or linked to a masterlist you're including below). These are the fandoms that will be used to match your reader, though it's possible that your reader may choose to read a fic you have written for a fandom you have not listed here.
  • You are allowed one safe fic that you do not wish your reader to read: this is optional. If you'd like to include a safe fic, you can put the link to it in the safe fic field.
  • The box for the optional external masterlist is primarily for exactly that (a link to where your fic can be found if it's not on ao3), but you can also leave any explanatory notes for your reader such as mentioning unfinished fics or co-written fics since the podfic must be of a complete fic and, as we’ve mentioned in the rules, it’s best to avoid podficcing coauthored fics for a gift exchange. The only thing you are not allowed to write here is a request for a specific podfic.

Offers

  • Please select at least one and up to ten kpop fandoms that you'd like to read. Optionally, you can select the "any fandom" box if you are okay with reading any fandom. Though you'll be matched to your recipient using kpop fandoms, you are allowed to read any fandom fic that your recipient has written, as long as it's not their safe fic.
  • Assignments

    How are assignments generated?

    Once sign-ups are over, the AO3's automated matching process will match up recipients and readers, based on fandoms, and when that’s done, you'll get an email with your assignment. Please note that you will receive the assignment email from AO3 to the email address listed in your AO3 settings! Please make sure the email address you have there is current.

    I didn't get my assignment – what do I do?

    It's possible that your spam filter ate the emailed assignment. Log in to your AO3 account and click the link for "Assignments" in the left-hand navigation pane in your Profile; your assignment should be there.

    If it's not there, either, please contact the mods immediately.

    Can I switch my assignment?

    Assignments can't be changed under most circumstances.

    If you offered to read even just a single fandom your recipient requested, you were matched appropriately. Please check your sign up carefully! You are allowed to read any fandom fic that your recipient has written, as long as it’s a finished (complete) fic and it's not their safe fic.

    The only exception is if you were assigned a writer who only lists fandoms you definitely didn't include in your offer. Please check your sign-up to confirm - you can find it on your AO3 profile page under "Sign-ups" in the left-hand navigation pane. If that’s what has happened, contact the mods as soon as possible.

    While we’re not able to switch assignments in most cases, we understand that the nature of this exchange being a remix of sorts means that we can’t anticipate all situations. If your recipient has only written fics of a rating you’re not comfortable reading, or fics that contain triggers, we definitely understand that you won’t be able to fill the assignment. In this case, please default your assignment and contact the mods so that we can match you up with a different recipient.

    Because of this, and because of the numerous fandoms, we can’t guarantee that you will be the only reader for a particular recipient. Every recipient will receive a podfic of one of their fics, but it’s possible (though unlikely) that a recipient might receive more than one podfic from more than one reader.

    Can I podfic more than one fic?

    Of course! As long as you fill the assignment by creating one podfic of a fic written by your recipient, you are welcome to create as many more as you like, if you’d like, as long as you don’t podfic your recipient’s safe fic or a fic that's incomplete.

    Check In

    How do I check-in?

    We have one check in on 12 November. It's a really simple form that just confirms whether you're still participating and if you'll need an extension. To submit your check in, simply fill out this form. If you haven’t filled out the check in form by 13 November, the mods will default your assignment and assign a pinch hitter.

    Extensions/Defaulting

    What if I can’t fill my assignment?

    If you can't finish your podfic by the 12 December deadline, you can request an extension. There’s a spot on the check-in for you you request an extension in advance, or you can contact the mods. If you don’t think an extension will cut it, we strongly advise you to default. This allows the mods to find a pinch hitter to podfic one of your recipient’s fics.

    We understand that life happens, especially at the end of the year! It’s still better to default early, and then if it turns out you do manage to complete a podfic, you can still upload it. Defaulting early is a courtesy to the mods, the pinch-hitter who will then have more time to complete the assignment, and ultimately yourself and your recipient.

    To default, go to your Assignment page on AO3, which you can find under the "Assignments" link on your Profile, or on the kpodficmix collection page as "Your Assignment". You should see two buttons at the bottom of your kpodficmix assignment: "Post to fulfill", and "Default".

    Click the Default button, then click the confirmation on the popup that appears. The mods will be notified and will find a pinch hitter to fulfill your assignment.

    What happens if I default?

    • If you cannot make it by the deadline, we require you to default.
    • We have a no-ban and no-blacklist policy - your dropping out of this exchange will not affect you in any way.
    • You will still receive a podfic, as your defaulting will not affect your reader’s participation, unless, of course, they also default. Neither your reader nor your recipient will be notified if you are defaulted. If you default and then your reader defaults, you may not receive a podfic.
    • If you do not respond to the mandatory check-in by the end of the check in period (12 November) without contacting us, we will default you.
    • If you do not submit anything by the podfic deadline (12 December) without requesting an extension, we will default you.

    Posting

    How do I post my podfic?

    • Either go to your Assignment page on AO3 (http://archiveofourown.org/users/YOUR_USER_NAME/assignments), which you can find under the "Assignments" link on your Profile page, or go to the kpodficmix collection and click on "Your Assignment". You should see two buttons at the bottom of your kpodficmix assignment: "Post to fulfill", and "Default".
    • Click "Fulfill", and you'll be taken to a posting form.
    • Fill out the detail fields as per a standard AO3 work, matching the tags, warnings, rating, summary, etc. of the fic you podficced.
    • For the title, put the title of the fic you podficced, the username of the author, and then "[podfic]" or something to indicate that it's a podfic.
    • In addition to the tags from the original fic, you should add the tags "Podfic", "Podfic: [pick the correct length range]" and "Audio Format: Streaming" (if you've uploaded it on vocaroo or another anonymous streaming service) or "Audio Format: [select the format]" if it needs to be downloaded to be listened to.
    • These fields will already be filled out for you:
      • Post to Collections / Challenges: you'll see that the podficmix collection is already listed
      • Gift this work to: your recipient will already be listed here
    • For the "This work is a remix, a translation, a podfic, or was inspired by another work" check box, check it, and paste in the link to the fic you've podficced. If it's on AO3 that's all you need to do. If it's posted somewhere else, you'll need to fill in the fields "title", "author", "url" (the link to it), and select the language.
    • In the body of the work (where you’d normally paste the text of your fic), link to your podfic (such as the vocaroo link) and give the exact duration (in minutes, such as "length: 10:00 minutes").
    • Click "Post without Preview" and make sure that everything is working; if it isn't, you can always edit it.
    • If you're posting one or more additional podfics, you won't have an assignment or "Fulfill" button for that. Instead, go to the kpodficmix collection and click on Post To Collection under the challenge title. This will take you to a form with the challenge collection name already filled in. Fill in your recipient's name manually, as well as the link to the fic you’ve podficced, then fill in the rest of the form following the instructions above and post..

    Can I post my podfic before the deadline?

    Yes! You are able to fulfill your assignment as soon as it’s assigned. You're free to post whenever you want (before the 12 December deadline).

    Can I edit my podfic after it's posted?

    Yes, AO3 allows editing at any time. Please note that your podfic must be complete when it is uploaded. You may of course replace your audio link if you edit and re-upload the podfic, but the podfic itself must be complete when you first post.

    Can I add author's notes?

    You can, but they will be visible as soon as the stories are revealed. While you can definitely include notes regarding creating the podfic as well as notes about the story you podficced, you should only add notes that might give away your identity after reveals.

    Recording/Uploading your podfic

    Using Mac/Windows to record and upload my podfic

    • record your audio file
      • you can use audacity (free: windows/mac/linux)
        • you'll need to install the mp3 export plug in (very easy, instructions here)
        • you can also use audacity to edit the file if you like (cropping, EQ if you're adventurous)
      • you can also use goldwave to record and edit (free trial: windows only)
        • this program gives you some greater fine tuning and EQ/normalization.background noise reduction options
    • export the file from the program as an mp3
    • upload to an anonymous sound streaming service
      • a popular and easy one is vocaroo (file size limit is 50 mb so break up large files if necessary)

    Using Android to record my podfic

    • record your audio file on the built in sound recorder
    • transfer the file to your computer
      • use dropbox or connect your phone to your computer via usb
    • convert the file (it's originally in 3ag format) to mp3
      • one option is to use bigasoft (free trial: windows/mac)
      • there are also online conversion options (search "convert 3ag to mp3")
    • (optional) you can edit the file if you like (cropping, eq if you're adventurous)
      • you can use audacity (free: windows/mac/linux)
        • you'll need to install the mp3 export plug in (very easy, instructions here)
      • you can also use goldwave to edit (free trial: windows only)
        • this program gives you some greater fine tuning and EQ/normalization.background noise reduction options
    • upload to an anonymous sound streaming service
      • a popular and easy one is vocaroo (file size limit is 50 mb so break up large files if necessary)
    • If you don't have access to a computer, you can contact the mods and we'll work together with you to have you share the 3ag file with us and we'll upload it for you and send you the link.

    Using iOS to record my podfic

    • record your audio file: the default voice memo app works great
    • transfer the file to your computer
      • click share/upload on the file you want (in the app) and upload it to your cloud storage of choice or file transfer tool of choice (dropbox/gdrive are both really good options)
    • convert the file (it's originally in m4a) to mp3
      • you can use audacity (free: windows/mac/linux)
        • you'll need to install the mp3 export plug in (very easy, instructions here)
        • you can also use goldwave to edit (free trial: windows only)
          • this program gives you some greater fine tuning and EQ/normalization.background noise reduction options
      • upload to an anonymous sound streaming service
        • a popular and easy one is vocaroo (file size limit is 50 mb so break up large files if necessary)
      • If you don't have access to a computer, you can contact the mods and we'll work together with you to have you share the m4a file with us and we'll upload it for you and send you the link.

      Long-term hosting

      After author reveals are up, you can definitely host your podfic on a more permanent host that’s not anonymous. Options include:

      • streaming:
        • SoundCloud (free accounts have a maximum of 180 minutes, with a maximum file size of 5 GB and 6 hours and 45 minutes: details)
        • archive.org
      • file hosting:
        • audiofic an excellent podfic-specific archive (as it's fan-run, it will take a bit for your file to get uploaded, but it's an excellent fandom-specific option)
        • any cloud storage such as dropbox/gdrive/etc.

      Pinch Hits

      What are pinch hits?

      Pinch hits are assignments that the original author has had to default. As readers default, the kpodficmix will contact people who have signed up as pinch hitters and assign the assignment to a new reader (in order of sign up, depending on fandom matching).

      How do I become a pinch hitter?

      Anyone can be a pinch hitter. You don't need to be a fic writer to pinch hit! Just fill out the pinch hit sign up form! If you want to be a pinch hitter and don't have an AO3 account, request an invite from AO3 or contact the mods. There’s also a spot on the pinch hit form for you to ask the mods for an invite.

      How do I get assigned a pinch hit?

      As soon as a writer has defaulted, the mods will go through the list of pinch hitters and contact the first pinch-hitter who has listed that fandom. Please remember to check your email! While you are in no way obligated to accept a pinch hit, if you don’t reply to the mods after 24 hours, we’ll remove you from the pinch hit form as we’ll assume you’re no longer interested.

      What am I committing to if I accept a pinch hit?

      You're committing to create a podfic of any one of the recipient's finished fanfics, as long as it’s not their safe fic. You are held to the same rules as if you had signed up initially and been assigned a match through the system.

      For pinch hits that are assigned before 6 November, the deadline is the same as the regular deadline: 12 December 23:59 CDT

      For pinch hits that are assigned 6 November or after, the deadline is 23:59 CDT on 21 December.

      Post-deadline (emergency) pinch hits will generally be due 48 hours after they are assigned. However, the sooner the better in these cases.

      How do I post my pinch hit?

      You can follow the exact same rules as for posting a regular assignment.

      Reveals

      Reveals come in two stages: podfic reveals, and reader reveals.

      Podfic reveals

      On 24 December, the mods will reveal the kpodficmix collection. Participants are notified by AO3 automated email that they have a gift waiting for them, with a direct link to their gift podfic. Participants can also look on their AO3 profile under "Gifts" to find their gift podfic. Reader names are still hidden at this point.

      Readers can reply to comments on AO3; these will automatically appear under the name "Anonymous Creator" until reader reveals. However, readers must be logged in for this to work.

      Please note that if emergency pinch hits are required, the collection will not be revealed until all non-defaulted participants have a gift.

      Reader reveals

      On 26 December (unless the collection reveal is delayed due to emergency pinch hits), the mods will set the collection to "unanonymous". Everyone can see who read the stories.

      Once reader names have been revealed, participants can respond to comments un-anonymously, add identifying messages to the notes of their podfic post, and upload their podfic audio files to more permanent repositories. (See a href="#hosting">Long-term hosting)

      Staying anonymous

      If you as a reader would like to remain anonymous, please add "anonymous" as an additional collection name in the "Post to Collections / Challenges" field when you post your podfic. This adds your ao3 work (in this case the podfic) to the anonymous collection, which is a general ao3 collection, set to anonymous, with the sole purpose of providing a repository for anonymous works. If you change your mind later, you can remove "anonymous" from the "Post to Collections / Challenges" field of your work at any time. Please contact the mods if you have any questions regarding this.

      Note: please note that the information in the notes of the anonymous collection is incorrect. The collection states that:

      Just for fun, this collection is not a substitute for orphaning your work. People looking at your profile will be able to see that you have a work or works in the "Anonymous" collection, and they will be able to deduce the fandom from your list of fandoms.
      However, due to AO3 upgrades, this is no longer true, and no one apart from you (when you are logged in) will know that you have something in the anonymous collection. Thus, your work is truly anonymous.

    Navigation

    Rules:

    Rules

    1

    You must fill your assignment by podficcing one of your recipient's fics.

    • There are no minimums or maximums, as long as it's a story, not a blog post or meme or something else that isn't a fic. It should also be a complete fic, and not be marked as unfinished or obviously unfinished.
    • If your recipient included a safe fic, the podfic cannot be of the safe fic.
    • You're allowed to podfic any of your recipient's fics, even if it's a fandom they didn't include in their sign up or it's a fandom you didn't include in your offers, as long as it's a fic they've written.
    • While it's not a hard and fast rule, it is probably a good idea to stay away from podficcing coauthored fics as you (the reader) won't know if the co-author is comfortable with having their fic podficced (since they may not have signed up for this exchange).
    • You are allowed to podfic as many of your recipient's fics as you want, as long as you do at least one, but you are not required to podfic more than one.

    2

    This is an anonymous exchange, so please do not host the podfic on a service that lets the recipient identify you.

    • If you are having difficulty with size limitations or other issues, please contact the mods and we'll be happy to help.
    • Since this is a podfic exchange, it's possible that the recipient may recognize your voice: this is okay! Just don't actually identify yourself until reader reveals are up.
    • Do not contact your recipient directly regarding the creation of the podfic; any questions should be directed through the mods.
    • Do not add your podfic ao3 work to a collection or series publicly known to belong to you.
    • Do not publicly discuss details that will give away your assignment or upload segments of it.

    3

    After reader reveals are up, you can definitely host your podfic on a more permanent host; please refer to Long-term hosting.

    4

    This is a no-penalty exchange:

    • If you can't fill your assignment, just click the "default" button.
    • We do ask that you please let us know as soon as possible/default as soon as possible, so that the pinch-hitters will have more time.
    • If you do not fill out the check in form by 13 November (a day after the deadline), we will default you.
    • If you do not fill your assignment by the 12 December deadline without an extension, we will default you.
    • If you have requested an extension but have not filled your assignment by the 21 December extension/pinch hit deadline, we will default you.

    5

    Please note that this is a remix-based exchange: though you own your podfic interpretation, your recipient is the author of the story.

    • If, as an author, you feel uncomfortable knowing that someone else has control of an interpretation of your story, this is probably not the exchange for you.
    • As a reader, please be sensitive to the wishes of your recipient: while they can't make you take down your podfic even if they take down their fic, if they ask you to limit distribution/promotion of the podfic, it would be respectful of you to do so.

    6

    As this is a gift exchange, please consider orphaning your podfic or keeping it anonymous rather than deleting it in events such as you leaving fandom/closing accounts.

    7

    It is not a requirement to comment on your gift, but in the spirit of a holiday gift exchange you are encouraged to thank your reader.