This is the 2017 edition of the fanfiction and fanart exchange for the Queen's Thief series by Megan Whalen Turner.
(Open, Unmoderated, Unrevealed, Anonymous, Gift Exchange Challenge)
About Hamiathes' Gift Exchange 2017 (HamiathesGift2017)
Character and relationship nominations: June 14th through the 24th at 10 PM EDT
Signups: June 27th through July 8th, closing at 10 PM EDT
Assignments sent out: July 10th at the latest
Fanworks due: August 19th at 10 PM EDT
Fanworks revealed: August 26th at 10 PM EDT
Artists/authors revealed: September 2nd at 10 PM EDT
I won't close nominations/signups or reveal fanworks before 10 PM EDT.
How does the exchange work?
The Hamiathes’ Gift Exchange is similar to Yuletide and many other exchanges run on AO3. It has five stages:
Nominations: We’ll create a tag set to use during signups. Each person may nominate up to four characters or relationships through a form on AO3.
Signups: Each of us will use a form on AO3 to make requests and offers. You must make at least two requests, each of which specifies one of the characters or relationships from the tag set and indicates that you’re requesting fanfiction, fanart, or both. You may make up to eight requests.
Offers are simple—you’ll just list the characters or relationships from the tag set about whom you’re willing to write or illustrate, specifying whether you’re offering fanart, fanfiction, or both.
Matching: When signups are closed, I’ll run AO3’s automatic matching algorithm. You will be assigned a recipient, for whom you’ll create a fanwork, and an author/artist, who will create a fanwork for you. You’ll get an email with the details of your recipient’s request, but you won’t know who is assigned to fulfill your request.
Writing/Drawing period: After assignments are sent out, you’ll have about two months to create a fanwork based on one of your assigned recipient’s requests.
You can choose any of the requests, not necessarily the one you matched on, but the request must feature the character or relationship listed in that request, must match the specified medium (fanart or fanfiction), and must meet the minimum of 500 words for fanfiction and 500x500 pixels for fanart.
To fulfill your assignment, you must post it to the Hamiathes’ Gift Exchange Challenge on AO3 by August 19th. Fanworks in this challenge will be hidden for another week after the deadline so I can be sure everyone has a gift.
Fanwork reveals: On August 26th, stories and artwork will be revealed, but the names of the creators will still be hidden. Authors and artists can reply to comments on their work, but the replies will also be anonymous at this time.
Creator reveals: On September 2nd, creator names will be revealed.
What are nominations for?
When you sign up to request and offer fanworks, you’ll select from the characters and relationships listed in our tag set. Nominations are how we create that tag set.
Do I need to nominate?
You can sign up without participating in nominations, but be aware that your signup can only include characters or relationships from the tag set. If you want to make certain you can request or offer a particular character or relationship, you may want to nominate them.
How do I nominate characters or relationships?
First, you need an AO3 account. If you don’t have one, you can request one here.
When you’re logged into AO3, open the nominations form, enter up to four characters or relationships, and submit! You can ignore the Fandom field.
If you're interested in requesting or offering fanworks featuring an individual character (for example, Heiro), simply enter that character's name.
If you're interested in requesting or offering fanworks featuring a platonic relationship (for example, Heiro and Agape interacting as rivals or friends), enter "Relationship:", then the characters' names separated by an &, like this: Relationship: Heiro & Agape
If you're interested in requesting or offering fanworks featuring a romantic or sexual relationship (for example, Heiro and Agape as girlfriends), enter "Relationship:", then the characters' names separated by an /, like this: Relationship: Heiro/Agape
You'll put both characters and relationships in the Character field. Sorry, I know that's a little confusing! :)
Which characters or relationships should I nominate?
To make signups and matching easier, please nominate characters and relationships you have a genuine interest in requesting or offering.
Only one nomination is necessary per character or relationship, so you may want to coordinate with other people to be sure you aren’t duplicating nominations. You can check the tag set to see what has already been approved.
Only characters who appear in or are mentioned in the Queen’s Thief books or short stories, and relationships containing these characters, will be approved.
What happens next?
I’ll be approving nominations periodically. This should be pretty straightforward. AO3 doesn’t tell the mod who put in each nomination, so in the unlikely event I have questions, I’ll post them to the Livejournal and Dreamwidth communities. You may want to keep an eye out for posts there.
You can edit your nomination until it’s been approved. At that time, you’ll no longer be able to edit.
How do signups work?
First, you need an AO3 account. If you don’t have one, you can request one here.
When you’re logged into AO3, open the signup form (link to follow), enter between two and six requests and one or two offers, and submit!
How do requests work?
Each request is basically a high-level prompt for fanfiction or fanart about specified characters or relationships.
You must include at least two different requests, and you may include up to eight. Each request must contain exactly one character or relationship from the tag set. Each request must be for a different character or relationship. Each request must indicate that it is for Fanfiction, for Fanart, or for both, using the Additional Tags. Each request may also include optional details and/or a link to a letter at your personal journal where you give your creator more information.
What goes in the optional details/letter for my requests?
Optional details and letters are just that—optional. However, they’re also highly recommended! They’re a great way to tell your author or artist what interests you most about the character or relationship in each request, offer specific prompts for those characters if you have ideas, etc.
However, they’re also optional for your creator, so you’re not guaranteed to get exactly what you ask for. You’re only guaranteed a fanwork featuring the character or relationship in one of your requests.
One exception is a Do Not Want list. If there’s anything you definitely don’t want to receive in your gift, like any specific squicks, triggers, or ships you don’t like, you can list them in the optional details. This is not about making a value judgment, just about indicating your comfort level and making this a good experience for everyone. Authors and artists must respect this list. Please include it in Optional Details, not in a letter, so I as the mod can be sure to see it.
Examples: mature content, kidfic, violence, character death.
How do offers work?
Offers are essentially the list of characters or relationships you’re willing to write or create art for.
You must include at least one offer of at least four characters and/or relationships. You can check the box next to each character and relationship in your offer, or you can select the “All” option, which means you could match on requests for any character or relationship in the list.
Your offer must also specify that is for Fanfiction, Fanart, or either, using the Additional Tags.
Do I need two offers?
No—because the offer is just a list of all characters/relationships you’re willing to create for, only one offer is necessary.
If you’re offering both Fanfiction and Fanart, but you’re not comfortable writing and creating art for the same list of characters/relationships, you can include two offers, one for each medium.
How does matching work?
AO3 has an automatic matching algorithm that will check all the requests and all the offers and try to find one recipient and one creator for every person who signs up.
You can be matched on someone’s request if one of your offers contains the character or relationship in that request, plus the medium they chose (Fanfiction or Fanart).
How long does matching take?
That depends! In a small exchange like this, it shouldn’t take long to run the algorithm. AO3 may not be able to figure out all the matches automatically, however. If I need to do some manual matching, or if anyone isn’t matchable on their offers or requests, that could take a couple of days to resolve.
Do I have to write or create art for the request I matched on?
No, you can pick any of your recipient’s requests! Just make sure your fanwork features the character or relationship and matches the medium (fanfiction or fanart) for that request.
By signing up, you agree to fulfill any one of your matched recipient's requests by the fanworks due date of August 19th.
If the request is for fanfiction, you will write a complete, standalone story of at least 500 words, featuring the character or relationship specified in that request, and post it to this collection on AO3 by the deadline. If the request specifies a Do Not Want list, you must respect it. Relationships with a & should be platonic, while relationships with a / should be romantic or sexual.
If that request is for fanart, you'll produce an original illustration measuring a minimum of 500 by 500 pixels, featuring the character or relationship specified in that request, and post it to this collection on AO3 by the deadline. If the request specifies a Do Not Want list, you must respect it. Relationships with a & should be platonic, while relationships with a / should be romantic or sexual.
The exchange is anonymous until the author/artist reveal date of September 2nd, so until that time, you shouldn't make any public posts that could tell someone which of the works you created. After that time, you can feel free to link to your work or repost it on any platform you like.
If you fail to turn in your assignment by August 19th without notifying the mod by defaulting before the deadline, you'll be asked to write a makeup assignment before participating the following year.