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Published:
2017-08-17 12:23:17 -0400
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Five Things an OTW Volunteer Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with Chien, who volunteers as a translator.

How does what you do as a volunteer fit into what the OTW does?

As part of the Chinese translating team I assist in putting together Chinese versions for anything the OTW posts online, from AO3 guidelines to write-ups of amicus briefs. Basically I'm part of the bridge of communication that connects the OTW to the Chinese-speaking fannish community, helping to reach out to more people who might be interested in what we do!

What is a typical week like for you as a volunteer?

I joined the OTW right before my last year of high school and now I'm preparing for my UEC certificate exams in October, so generally my week is similar to that of any typical Chinese independent school student -- except I use Google Drive a lot more often! I live in the school dorms too, which (gasp) don't have any WiFi amenities, so I normally make my task for the week available offline and use my smartphone app during the week, then hand it in when I'm home for the weekend to save data charges XD. I also handle the occasional "do you get paid for your work?" from curious dormmates, but overall my work is like a de-stressing pastime for me.

What sorts of OTW content have you worked on?

Other than pages for the AO3 site and legal write-ups, I've done news posts and election manifestos too. I also dip into the Tag Wranglers' chat room to help out with fandom tags. And when I'm 18 in two months I'll apply for Abuse tickets too, because all experience is good experience, no?

What's the most fun thing to you about volunteering for the OTW?

Fandom tags are really great fun, especially when a familiar series pops up every so often (I was so hyped when the first Chinese tags for Yuri!!! on Ice came in.) It also keeps my mind on its toes as I jump back and forth between two languages, and I've always had a thing for linguistics, haha! Plus I've learned more legal terms in the past year than I have in my entire life, which could be a good conversation starter if I need one.

What fannish things do you like to do?

I made my FanFiction.net account when I was twelve, then moved to AO3 after getting into Free! My Tumblr blog is basically a collection of art reblogs from whatever fandoms I'm into, which could be anything from Steven Universe to Game of Thrones. I occasionally rant about issues in the fandom too, when I'm struck by the fancy. Then there's headcanons with fellow fans too, which may or may not be turned into NSFW fics on AO3.


Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in comments. Or if you'd like, you can check out earlier Five Things posts.

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OTW contested election banner

The Elections Committee would like to thank all of our candidates for their hard work in this year's election. With that, we are pleased to present the results of the 2017 Election.

The following candidates (in alphabetical order) have been officially elected to the Board of Directors.

  • Claire P. Baker
  • Danielle Strong
  • Jessie Camboulives

The new members of the Board will formally begin their term overlap on October 1, 2017. We wish them well with their terms. With that, the election season comes to a close. Thank you to everyone who got involved by spreading the word, asking the candidates questions, and, of course, voting! We look forward to seeing all of you again next year.

 

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Fandom Haven Story Archive header

The Fandom Haven Story Archive, a multifandom fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

The Fandom Haven Story Archive (FHSA) was created in 2003 by DrkCherry and Ursula4x and hosts gen, slash and het fanfiction about various books, movies, and television shows.

It is being imported to the AO3 to preserve the story collection, as the server where it has been historically hosted will be shut down.

Open Doors will be working with Haven, the current moderator, to import the FHSA into a separate, searchable collection on the Archive of Our Own.

We will begin importing works from the Fandom Haven Story Archive to the AO3 after August 2017.

What does this mean for creators who have work(s) on the Fandom Haven Story Archive?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. Open Doors will then set up the URL redirects, and we will permanently close down the site.

Please contact Open Doors with your FHSA pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. you have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your Fandom Haven Story Archive account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the Fandom Haven Story Archive mod to confirm your claims.)

Please see the Open Doors Website for instructions on

If you still have questions...

If you have further questions, visit the Open Doors FAQ, contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of the Fandom Haven Story Archive on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve the Fandom Haven Story Archive!

- The Open Doors team and Haven

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Published:
2017-08-06 16:20:36 -0400
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Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages

I. The Election is Coming

The moment we've all been waiting for is almost here! The Board of Directors Election will take place August 11-14. By now, all members should have received voting instructions by email. If you are a paid member and didn't receive an email with instructions, please contact the Elections Committee.

Elections has spent the past month preparing for the election and providing the public with plenty of information about our six candidates' platforms and goals. Elections worked closely with Communications to advertise three candidate chats on July 26, 29, and 30 and the publication of candidates' Q&A responses on five topics, including OTW Changes, Volunteer Management, Volunteer Positions, Personal Interview, and Communication and Outreach. Check out those OTW Elections site, AO3, Twitter, and Tumblr for more Elections news!

II. At the AO3

After two long months of testing, Accessibility, Design and Technology deployed Rails 4.2 on July 17 and tested and released bug fixes and enhancements to complete the the Rails 4.2 update.

Open Doors was excited to complete the imports of ScullySlash and The Basement! They also formally announced the upcoming imports of Unknowable Room and The Brian/Justin Fanfiction Archive, two large archives that will each include several thousand fanworks, with help from Translation and Comms.

Abuse received and responded to over 530 tickets in July. As a reminder, submitting multiple reports for the same issue only makes the process slower, so please be sure that staff are working hard to resolve them.

III. Legal Advocacy Work

Legal had a fun and busy July, including a visit to San Diego Comic Con! Legal Chair Betsy and Legal Staffer Heidi participated in panels about law and fandom, and hosted a well-attended “Meetup of Our Own” with friends and allies celebrating 10 years of the OTW! The panels and meetup all went very well, and it was a joy to meet so many wonderful fans from all over. Also, Legal Chair Betsy discussed the OTW, law, and fandom on the latest installment of the Copy This Podcast, entitled “Cosplay, Copyright, and Comic-Con."

IV. Governance

Strategic Planning had excellent results in reaching the OTW 2017-2020 Strategic Plan 6-month goals for creating board purview and roles documentation, improving Board-committee communication, documenting OTW-wide chair/lead position and expectations, and developing preliminary purview statements! They are happy to report this level of success at this first milestone due to the hard work of all OTW personnel and are excited to work toward their 9-month goal of documenting team-specific chair/lead position descriptions.

V. It's All About the Peeps

As of the 27 July 2017, the OTW has 658 volunteers. Recent personnel movements are listed below.

    New Committee Chairs: Alison Watson (Open Doors)
    New Committee Staff: Nikki Bird, 2 other Finance Staffers, Breanna, Lex deLeon, Anna Gassen, Mangalite and 3 other Support Staffers, and Mangalite, Ben Bach, Di Theis and 1 other Development & Membership Staffer, JessicaLovesSocks2658 (AO3 Docs)
    New Communications Volunteers: Alix Ayoub, Deven Wilson, Olivia Riley, vertexcat, Katek, and 1 other Communications Graphics Volunteers
    New Translator Volunteers: Tari, Maartje van Sandwijk, Ringa Hohti, Heleen Cauwels, Llyrianna, and 8 other Translation News Volunteers
    Departing Committee Staff: Nocokenojoke (Support), 1 AO3 Documentation Staffer, 1 VolCom Staffer
    Departing Tag Wrangler Volunteers: Cerch, and 1 other Tag Wrangling Volunteer
    Departing Translation Volunteers: 2 Translation Volunteers

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Published:
2017-08-05 21:17:29 -0400
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The Archive is now running on Rails 4.2! \o/ This took a lot of effort, and we want to thank everyone involved for their work (and our donors for allowing us to pay a contractor for part of it). We also fixed a handful of bugs, got closer to full https support, and continued improving our automated tests. Next up: Rails 5 and 5.1!

Please note: Starting with this release, you won't be able to submit a support request without supplying an email address. This doesn't have to be the address associated with your account, but our Support personnel does need a way to contact you if you have a question. Please help us help you!

Credits

  • Coders: astirya, Cesy, cosette, cresenne, David Stump (Littlelines), Elz, james_, Mary Alice Wuerz, Meepu, potatoesque, redsummernight, Sarken, Scott, Vas, Wendy Randquist (Littlelines)
  • Code reviewers: bingeling, Elz, james_, redsummernight, Sarken
  • Testers: Alison Watson, bingeling, Claire, dizmo, james_, Lady Oscar, Matty, mumble, Qem, redsummernight, Sammie, Sarken

Special thanks to Mary Alice, who has contributed her first pull request as an AD&T volunteer and completed her training! \o/

Details

Rails & Infrastructure

  • [AO3-4736], [AO3-5022], [AO3-5023] - After many, many months, we've upgraded the Archive to Rails 4.0, Rails 4.1, and finally Rails 4.2. (Now it's onward to Rails 5!)
  • [AO3-5032] - We changed a lot of our files from hash rocket syntax (thing => other_thing) to JSON-style syntax (thing: other_thing).
  • [AO3-5038] - We were getting a lot of deprecation warnings when we ran our automated tests, so we've upgraded our Cucumber gem, updated how we configure some settings, and changed the syntax for one particular method.
  • [AO3-5027] - One of our servers was redeployed as an app server, so we've updated our deploy script to reflect that.
  • [AO3-5029] - We changed some permissions on static files to make life easier for developers.

Enhancements

  • [AO3-4953] - Our Support team sometimes receives requests for assistance with no email address attached. To make sure they can get back to those users, we've made the email address a mandatory field in our Support form.
  • [AO3-4995] - In our efforts to enable full https browsing on the Archive, we've updated some redirect code (i.e. the thing that sends you back to a page after deleting an item on it, for example). We've still got a ways to go, but we're slowly getting there!
  • [AO3-5043] - Does it count as an enhancement if you take away a feature nobody had been using for years? Let's say yes! Anyway, there was an option for site admins to send emails to all... 1.2 million users, which would have broken the server if ever successfully put into action. So that's gone now. It also took its user-facing friend with it, so you won't see the "Turn off admin emails" option in your Preferences anymore.

Bug Fixes

  • [AO3-4552] - As a side effect of the Rails upgrade, an issue where summaries of searches that used both < and > didn't display properly on the search results page got fixed.
  • [AO3-3223] - When adding a co-creator to a multi-chaptered work, they'd only get added to the first chapter and weren't able to edit any other chapters. They are now made co-owner of all existing chapters, as expected.
  • [AO3-3536] - Posting a remix/podfic/translation and trying to link the inspiring work would sometimes lead to a confusing error message if the external URL couldn't be reached. The new error message subtly suggests to make sure the URL is correct and advises to try again later if the external site is temporarily down.
  • [AO3-4272] - There was some HTML showing in the "Works inspired by this one:" section if the inspired work was in an anonymous collection. /o\ We've covered it up with the proper code now.
  • [AO3-4948] - Similarly, the chapter index page for an anonymous work had some exposed HTML when the logged-in creator was looking at it. Took care of that too!
  • [AO3-5008] - We discovered a number of bogus subscriptions to things you can't actually subscribe to (e.g. pseuds), which shouldn't be able to be created (and which weren't doing anything except potentially causing errors). We've now put in a validation step before confirming a subscription, so this shouldn't happen anymore.
  • [AO3-4609] - In our Terms of Service, we fixed a couple of broken links to related FAQ items and made all the links relative (which also helps with our https efforts!).
  • [AO3-5026] - We also fixed a typo in the ToS that nobody had noticed for... mumble mumble years. Whoops.
  • [AO3-5020] - When editing a work search with a sorting direction set (e.g. by word count in ascending order), the sorting order would get lost and you'd have to select it all over again. Now it sticks!
  • [AO3-4870] - Admins trying to navigate to a non-existent account (e.g. by typing an incorrect name into the address bar) would be greeted with an ugly error 500. They are now being redirected to the user administration page with a much more helpful error message.
  • [AO3-5066] - We fixed a potential security issue regarding access to chapter preview pages.
  • [AO3-5069] - Trying to post a new work as part of a series while running into a validation error (e.g. forgetting to check a warning or enter a title) would result in a 500 error. /o\ Now you get the "you're missing some stuff" message, as proper.
  • [AO3-5072] - The lookup tool for imported works had stopped working. We gave it a good kick, so now you can use it again to search for works from other archives which have found a new home at the AO3.

Automated Tests

  • [AO3-4924], [AO3-4946], [AO3-4947], [AO3-4973], [AO3-5005], [AO3-5017], [AO3-5030] - We've expanded our tests for chapters, challenge assignments, collection items, spam reports, invitation emails, work searches, and work imports.
  • [AO3-5021] - We've told one of our continuous integration (CI) platforms to use a newer version of MySQL so we could deploy Rails 4.0.
  • [AO3-5031] - We were telling our automated testing environments to ignore some security issues with gems, but the Rails upgrade meant we were able to update those gems, so there's no longer anything to ignore.
  • [AO3-5045] - We've updated our RSpec tests so data always gets cleared between unit tests.
  • [AO3-5074] - We had some remaining TO DO items in our autocomplete tests, specifically relating to works and gift challenges. They are now all DONE! \o/
  • [AO3-5070], [AO3-5071], [AO3-5075], [AO3-5080], [AO3-5081] - We've also taken care of some weird test failures (for changing a username, orphaning a work or series, deleting an account, and adding a co-creator to a work) that would happen sometimes without code really being broken. Now there's less noise in our test results!

Known Issues

See our Known Issues page for current issues.

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The Collators’ Den header

The Collators' Den, a Life on Mars (UK) and Ashes to Ashes fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

The Collators' Den was created in 2008 to host Life on Mars (UK) and Ashes to Ashes fanfiction. Wanting to ensure access and longevity for all the LoM and A2A fanfiction the fandom has produced over the years, Janni decided to move the archive to the AO3.

Open Doors will be working with Janni to import The Collators' Den into a separate, searchable collection on the AO3. We will begin importing works from The Collators' Den to the AO3 after August 2017.

What does this mean for creators who have work(s) on The Collators' Den?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors.

Please contact Open Doors with your Collators' Den pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your Collators' Den account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the Collators' Den moderator to confirm your claims.)

Please see the Open Doors Website for instructions on

If you still have questions...

If you have further questions, visit the Open Doors FAQ, contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of The Collators' Den on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve The Collators' Den!

- The Open Doors team and Janni

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OTW contested election banner

At this time, all eligible OTW members should have received an email linking to the voting instructions for 2017. The subject line was “Voting Instructions for Organization for Transformative Works (OTW) Board Election”. Please note that anyone who didn’t receive this email is not on the voter rolls this year and will not receive a ballot.

If you are a member and didn’t receive this email, please do the following:

1) Check your spam folder.

  • If you use gmail, check your Social tab.
  • If the email is marked as spam, unmark it. Otherwise, you will not receive your ballot, as it will end up in spam as well.

2) If no email is present, open your donation receipt and check the date.

  • To vote in this election, your receipt must be dated between July 1, 2016, and June 30, 2017, inclusive of both dates.
  • If you paid by check, your membership is measured by the arrival date of the check.

3) If your donation was made during the eligible time period, make sure you checked the box to become a member. Membership is voluntary for those who donate at least $10; only members can vote.

4) If you did become a member, make sure you neither marked any email from the OTW as spam nor opted out of OTW emails or last year’s ballot. If you did so and would like to vote this year, you’ll need to follow step 5 below.

5) If you donated at least $10 during the eligible period and you checked the box to become a member, please fill out the Elections Contact Form and select the topic “Is my membership current/Am I eligible to vote?” Make sure to include the email you used when donating.

6) Membership has no connection to being a user of AO3 or Fanlore. Please don’t give us your AO3 or Fanlore username – we have no way of knowing who that name belongs to, and we don’t want to know.

Most importantly, if the voting instructions email bounces, gets marked as spam, or you opt out, you will not receive a ballot for this year’s election, and you may not receive a ballot next year. Similarly, if any of those things happened to last year’s election emails, you will not receive a ballot this year. Therefore, if you previously opted out of OTW emails or marked them as spam and would like to vote, fill out the Elections Contact Form and select the topic “Is my membership current/Am I eligible to vote?”

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The Brian/Justin Fanfiction Archive banner

The Brian/Justin Fanfiction Archive, a Queer as Folk (US) fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

The Brian/Justin Fanfiction Archive was a Queer as Folk (US) fanfiction archive dedicated to the pairing Brian Kinney/Justin Taylor. It was founded in the 2000s by Tonya and later taken over by others who eventually fell away, closing the archive by 2010. Moderators IrishCaelan and Nightsister reached out to Open Doors in 2017 in order to preserve the works originally published there.

Open Doors will be working with IrishCaelan and Nightsister to import The Brian/Justin Fanfiction Archive into a separate, searchable collection on the Archive of Our Own.

We will begin importing works from The Brian/Justin Fanfiction Archive to the AO3 after July 2017.

What does this mean for creators who had work(s) on The Brian/Justin Fanfiction Archive?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 45 days, all unclaimed imported works will be made visible to all visitors.

Please contact Open Doors with your The Brian/Justin Fanfiction Archive pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive.
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your The Brian/Justin Fanfiction Archive account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with The Brian/Justin Fanfiction Archive mod to confirm your claims.)

Please see the Open Doors Website for instructions on

If you still have questions...

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of The Brian/Justin Fanfiction Archive on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve The Brian/Justin Fanfiction Archive!

- The Open Doors team, IrishCaelan, and Nightsister

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