AO3 News

852 Prospect - Manual Import Support Chat Reminder

Published: 2013-02-01 13:02:57 -0500

As we reported early last month, due to delays in setting up the automated import for 852 Prospect, we are working to support authors who are interested in manually importing their stories into the Archive of Our Own.

There will be two public chats, hosted by the Open Doors and Support committees, on Campfire (the online chat platform the OTW uses). The first will be on February 2 at 22:00UTC. The second will be on February 10 at 01:00UTC. (Click the links to see when the chat is being held in your timezone). You can access OTW’s public chatroom using this guest link.

If you have questions and are unable to make it to the chat or have additional questions after, you can always contact Open Doors for further information.

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852 Prospect - Manual Import FAQ

Published: 2013-01-10 12:46:57 -0500

Hi, 852 Prospect authors!

The 852 Prospect is still moving to the AO3 due to the state of its software (read more about this in our first post about the move), but there have been some unexpected delays with the code needed to do the automated import happen. For that reason, the Open Doors Committee will be emailing AO3 invitations (and explanations) to all of the 852 Prospect authors in the next few weeks. This will allow any interested author to set up their own accounts and import their stories to the 852 Prospect collection on AO3 if they don't want to wait. If you no longer have access to the email address you used on 852Prospect.org, or if you have questions not answered by this post, you can always contact Open Doors. (If you have verified your new address with Open Doors before, you don't need to do so again.)

To avoid duplicate stories when the rest of the collection is auto-imported in the near future, we request you post them using the manual URL importer feature. Doing it this way will ensure that all of the comments, kudos and hit counts will be on one story and that readers following old links from 852 Prospect will get to your stories easily.

To help you do this, you can read the Archive FAQs on Importing, Collections and Tags, and the short FAQ below.

There will also be two public chats, hosted by the Open Doors and Support committees, on Campfire (the online chat platform the OTW uses). The first will be on February 2 at 22:00UTC. The second will be on February 10 at 01:00UTC. (Click the links to see when the chat is being held in your timezone). You can access OTW’s public chatroom using this guest link.

How do I add my stories to the 852 Prospect Collection in the Archive?
How do I import stories from 852Prospect.org?
How do I search within the 852 Prospect Collection?

 

How do I add my stories to the 852 Prospect Collection in the Archive?


For stories already posted on the Archive of Our Own:
1. Access your dashboard while logged in and click on "Edit Works".

2. Select the stories you would like to add to the 852 Prospect Archive collection, and click "Edit".

3. In the second gray box, there is a field for "Add to Collections". Start typing "852 Prospect Archive"; it will pop up as a suggestion. Click on it.

4. Down at the bottom, click "Update All Works".

5. Because the 852 Prospect Archive collection is moderated, your story/stories will not be added right away.

While importing stories to the Archive of Our Own:
1. While signed in, go to the 852 Prospect Archive collection page (http://archiveofourown.org/collections/852_Prospect_Archive) and click on the button in the upper-right hand corner, "Post to Collection".

2. Import your story using the "Import From An Existing URL" feature. (See below for instructions.)

 

How do I import stories from 852Prospect.org?


1. While logged in, click on the "Post New" button in the upper-right hand corner.

2. On the next page, click on "Import From An Existing URL Instead?" (also in the upper-right hand corner).

3. Copy the URL of your story on the 852Prospect.org website, and then paste into the window for URLs.

4. Select your story rating (required); pick one of five choices:
Not Rated: Select this if you do not wish to rate your story.
General Audiences: For stories on 852Prospect.org that were rated Gen or PG.
Teen and Up Audiences: Select this if you would like to rate your story for PG-13 audiences.
Mature: For stories on 852Prospect.org that were rated R.
Explicit: For stories on 852Prospect.org that were rated NC-17.

5. Select applicable warnings for the AO3 (required). (Any other warnings you would like to add to your story can be added under Additional Tags.) There are six choices, mark all that apply:
Choose Not to Use Archive Warnings: Select this if you do not wish to assign warnings to your story.
Graphic Depictions of Violence: For stories on 852Prospect.org that had a "violence" warning, or otherwise contain scenes of graphic violence.
No Archive Warnings Apply: Select this warning if you do not believe the AO3 warnings apply to your story.
Rape/Non-Con: For stories on 852Prospect.org that had a "rape/nc" warning, or otherwise contain rape or non-consensual elements.
Underage: Select this warning if your story contains an underage person in a sexual relationship with another character.

6. For "Fandoms" (required), start typing "The Sentinel" and it will appear as a suggestion. Click on it. (Add other fandoms if applicable.)

7. For "Category", please select whichever you feel are applicable, or else none:
F/F: Female/Female
F/M: Female/Male
Gen: General: no relationship, or containing relationships which are not the main focus of the work
M/M: Male/Male
Multi: Any combination of relationships, multiple partners
Other: Other

8. For "Relationships", start typing one character's name and select the correct suggestion.

9. Add any other tags (warnings, or tags that mirror 852Prospect.org categories) that you see fit under Additional Tags. Please note that Additional Tags should not be hyphenated. (For a list of all the tags currently in use within The Sentinel fandom, see this page.)

10. Click "Import". It will take you to a preview screen of the story you imported (or, if you entered multiple URLs, links to preview screens for the stories you imported). On the preview screen for each story, there are four choices down at the bottom:
Post: Click this if you are happy with the formatting and would like to post.
Save Without Posting: Click this if you would like to save this story to your draft folder, to edit/post another time. (Please note, drafts are only saved for a week from the day they were first created.)
Edit: Click this if you would like to edit the story before posting.
Cancel: Click this to cancel, and start over another time.

 

How do I search within the 852 Prospect Collection?


To search within a collection, make sure you are on the 'works' view of a collection. You can browse to the 'works' view of a collection by clicking 'works' on the sidebar of the collection. You can search within the collection by clicking 'search within results' on the right hand side of the page, within the filters sidebar. This searches all the fields associated with a work in the database, including summary, notes and tags, but not the full work text. There are special characters you can use to further customize your results; the '?' button explains them in more detail.

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852 Prospect: Coming Soon

Published: 2012-07-26 03:27:45 -0400

Dear Sentinel fandom!

We're writing to let you know that the import of 852 Prospect into the Archive of Our Own (which we announced in May) has been postponed until sometime in August. Our apologies for the delay!

The import has been rescheduled because of recent performance issues on the Archive (which our coders are hard at work fixing). We're now waiting until the next code deploy before we import 852 Prospect, but Open Doors is still working to make sure it happens.

Thank you everyone for your patience, and if anyone has further questions, please don't hesitate to contact Open Doors.

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852 Prospect Moves In With the AO3

Published: 2012-05-08 18:29:45 -0400

Sentinel fans remember with nostalgia how Blair moved in with Jim. We have good news for those who know and love 852 Prospect, the Sentinel Adult Fiction Archive; it's moving in with the Archive of Our Own!

In this post:

  • a bit of background explanation
  • what this means for authors who have work on 852 Prospect
  • and what to do if you still have questions

Background explanation

The first iteration of the Automated Archive software was written by astolat for 852 Prospect back in 1997, but for some years that software has been growing increasingly creaky, and now requires all updates to be done by hand. As a result, alice ttlg, 852 Prospect's archivist, has been looking for a sustainable new home for the archive. That new home will be as an Integrated Collection in the AO3.

In its new home, 852 Prospect will be a separate, searchable collection with its own identity. We're currently exploring the possibility of doing a complete archive transfer, in which we could preserve old rec links by creating redirects at the original site. The archive will move in early June.

What does this mean for authors who have work on 852 Prospect?

If you have work on 852 Prospect, and you still have access to the email account associated with those stories, then when the import happens, you'll receive an email letting you know you can come and claim your works. If you already have an account on the Archive of Our Own under that address, you'll receive an e-mail letting you know that those stories have been added to your account.

If you don’t have an account on the Archive of Our Own, you will be invited to create one, and will be able to claim your imported works and associate them with that account.

All imported works are set, by default, to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 3 months, all unclaimed imported works will be open to all visitors, just like 852 Prospect currently is.

If you no longer have access to the email account associated with those stories, contact the Open Doors committee and we'll help you out. (If you've posted the stories elsewhere, or have an easy way to verify that they're yours, that's grand; if not, don't worry, we'll figure something out.)

If you have a story on 852 Prospect which you've already imported to the AO3, once the 852 Prospect import happens there will be two copies of the same story on the archive. This situation is temporary! Down the line, we’re planning to implement a way of merging two copies of the same work, so that you can keep your comments and kudos on the version you've already uploaded, *and* the redirect from the old archive address will still work. (Alternatively, we can change the redirect to point toward the copy you have already imported to AO3. Just claim the new copy of the work, and contact Open Doors with your AO3 account name(s), Prospect 852 account name(s), and links to the works that you want the redirect to point to.)

Once the stories from 852 Prospect are on the AO3, you can then edit, delete, etc, the same way you would with any work you posted on the AO3. Or, if you don't want the works to be part of 852 Prospect in its new home, you can choose to delete the imported works or to orphan the imported works. (Orphaning leaves the works on the Archive, but removes them from the control of any user account. You can choose whether to remove the name they were associated with on the old archive, or leave it displaying as a pseud.)

If you would like to prevent any works associated with a particular e-mail address from ever being imported into the Archive, please submit that e-mail address (and any info that can be used to verify your identity) to Open Doors.

If you still have questions...

If you have further questions, try the Open Doors FAQ; if the FAQ doesn't offer the answers you need, you can contact the Open Doors committee or leave a comment on this post and we'll respond as soon as we can.

We're also planning to hold two public chats on Campfire (the online chat platform the OTW uses): Sunday, May 19, at 18:00 UTC, and Thursday, May 24, at 01:00 UTC (click the links to see when the chats are held in your timezone). You can access OTW's public chatroom using this link.

Anyone who has questions about the process is welcome to join the Open Doors team at those chats, and we'll do our best to answer you.

Many of us in the OTW are longtime TS fans who really care about having these stories preserved for new generations. We're delighted to welcome 852 Prospect aboard the AO3!

-- The Open Doors team

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AO3/SSA = OTP ♥

Published: 2012-03-05 04:46:27 -0500

The OTW is delighted to welcome the SSA – the Smallville Slash Archive – to its new home within the Archive of Our Own. The Archivists of the SSA (most recently Danceswithgary) have worked hard in conjunction with ADT and Open Doors to make the SSA the first test case for our new mass importer – and the choice is both a symbolic and a practical one.

It’s symbolic because the SSA is a venerable old archive, a relic of an earlier moment in fannish time. The SSA was founded ten years ago, four days after the pilot episode of Smallville aired. Originally founded by Livia Penn and Calista Rose, for most of its life the SSA was hosted by Minotaur, a fan beloved in many fandoms and communities.

When Minotaur died unexpectedly in 2009, a coalition of fans (including Tallihensia and Elke Tanzer — thanks y’all!) worked with his family to ensure that the SSA archivists retained limited access to the site's account on the server where the archive was hosted, but this didn't include the ability to fix broken database code or updating the site.

The limits to the access and the broken code, in addition to the questionable life expectancy of the hosting, meant the archive's survival was uncertain.They approached us shortly thereafter, and have been waiting patiently for us to build the functionality required to save this archive of more than 4700 stories. And that’s why this archive is a practical first test case for our mass importer — the import will preserve the stories if the archive should go offline, and will also give authors direct access to their stories while keeping them within the context of the SSA.

The SSA’s new home is here in the Smallville Slash Archive Collection on the AO3. Our coders have been able to set up a redirect from the original domain to the new urls, to help preserve the validity of old links, rec lists, bookmarks, etc. The redirect will only work from http://smallville.slashdom.net/ urls; sadly slashdom.com is no longer available for us to set redirects. Because the redirects will be set up to go to the version of the work imported with the SSA, if you have a duplicate on the Archive with with comments / kudos you want to keep, we suggest you keep both versions for now (if you delete the one imported with the SSA, then the redirect will break). Down the line, we’re planning to implement a way of merging two copies of the same work so you can deal with these!

The SSA Collection will be kept open for a while after import in order to allow authors who have existing versions of the imported works on the Archive to add their preferred version to the Collection. The imported stories will be set as visible to Archive users only by default; after you claim them, you can use the ‘edit works’ function to set them all to public at once (if you wish). For more information about what happens with imported works, check out Open Doors Questions and Answers. Please note: If you choose to orphan your works, you will want to check them over first and edit out any remaining identifying data.

If you have questions for the SSA mods (or you’d like to give them a bit of love for their hard work keeping the SSA alive) then you’ll find more information at the mod posts: SSA Migration to AO3 - Q&A (Livejournal) and SSA Migration to AO3 - Q&A (Dreamwidth).

We’re thrilled to be able to begin fulfilling one of our longstanding missions, preserving and protecting fanworks which are otherwise at risk of disappearance from the internet. It’s a privilege to begin with an archive which represents such a large contribution to fandom.

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