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Published:
2016-04-20 12:38:33 -0400
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OTW Recruitment banner by Erin

We're excited to announce the opening of applications for:

  • Elections Committee Staff: Team Coordinator - closing 27 April 2016 UTC
  • Elections Committee Staff: Voting Process Architect - closing 27 April 2016 UTC

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers -(at)- transformativeworks -(dot)- org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Elections Committee Staff: Team Coordinator
The Elections Committee is responsible for running OTW Board elections. We ensure the fairness, timeliness, and confidentiality of the process. As a team, we update the elections process, communicate with members and other committees about the process, help candidates prepare for and carry out their tasks, and run the election itself.

We are currently looking for Team Coordinators to organize our efforts and document procedures.
Applications are due 27 April 2016

Elections Committee Staff: Voting Process Architect
The Elections Committee is responsible for running OTW Board elections. We ensure the fairness, timeliness, and confidentiality of the process. As a team, we update the elections process, communicate with members and other committees about the process, help candidates prepare for and carry out their tasks, and run the election itself.

We are currently looking for Voting Process Architects to run the election itself and preserve our data security.
Applications are due 27 April 2016

Apply at the volunteering page!

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Published:
2016-04-18 16:47:20 -0400
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We’re adding a new functionality to the Archive! To date, only work creators have been able to add their works to collections. With an upcoming code release, collection owners and maintainers will also be able to invite works to collections!

For Collection Owners & Maintainers

The new code will allow collection owners and maintainers to add works to their collections by visiting the work, selecting the 'Add To Collections' button at the bottom, and entering the name of the collection.

The Add To Collections button at the bottom of a work.

If the work's creator has chosen to automatically allow their works to be included in collections, then the work is added to the collection -- no further action needed!

A work with a blue flash message at the top indicating the work has been successfully added to a collection.

If the creator hasn't chosen to automatically allow their works to be included in collections, a request will be sent asking them to approve or deny the addition of their work to the collection.

After inviting a work to a collection, maintainers will be able to see its status in the collection's 'Manage Items' page. While the request is pending approval, the work will show under 'Invited'; once approved, the item will move to the 'Approved' section. If the item is rejected, it will show under 'Rejected'.

The Manage Items page of a collection. The Invited button is selected, showing that works listed are awaiting creator approval before inclusion.

For Work Creators

Work creators can fully control how to interact with this new feature. Checking the 'Automatically agree to your work being collected by others in the Archive' option in Preferences will allow works to be added to collections directly without approval. A notification will let you know when your work(s) have been added to collections.

The Collections, Challenges and Gifts user preferences.

If that preference is not checked, you will receive an email asking you to approve or deny the invitation.

An invitation email informing a work creator that a collection maintainer wants to include the work in their collection.

Please be aware that these approval request emails fully respect the 'Turn off emails from collections' setting. If collection emails are turned off, but you don't allow your works to be automatically added to collections, you will not receive approval request emails and will need to periodically check your 'Manage Collected Works' page to approve the addition of your works to collections. Similarly, if you have collection emails turned off and do allow your works to be automatically added to collections, you will not receive an email when one of your works is added to a collection.

Creators can review and respond to invitations through the 'Manage Collected Works' page. This page is linked in the approval request email, and is also available in the 'Collections' section of the Dashboard sidebar. From there, you can approve or reject invitations, and review previously approved or rejected invitations.

A user's Manage Collected Works page.

As always, if you have any questions or experience any problems, please contact our Support volunteers, who will be glad to help!

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Organization for Transformative Works Membership Drive, April 6–12, 2016

Our April 2016 drive has come to an end, and we’d like to thank you for your support! It's because of you that we can do more than ever in 2016: grow our projects, increase our outreach, and help our teams thrive. With your help, we will be a stronger organization, better able to support what matters most—you, our community.

Together we raised US$ 97,155.54 from 4095 individual donations. To the 970 new members of the Organization for Transformative Works: Welcome! To our returning members: we're so grateful for your ongoing support! None of what we do would be possible without you. Everyone at the OTW would also like to acknowledge the volunteers who have worked behind the scenes to make this drive run smoothly.

Whether it was by signal-boosting, sending words of encouragement, or donating, if at any point throughout the years your voice has helped bring us to where we are today, thank you.

(And of course, while this drive may be over, you can help the OTW at any time!)

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Organization for Transformative Works Membership Drive, April 6–12, 2016

Your support has brought us a long way so far (thank you!) and this year we hope to go even further. Here's some of what we're looking forward to in 2016:

The Archive of Our Own (AO3) will hit several milestones in the coming year: 1,000,000 registered users, 25 million comments on works, and 20 million page views in a single day. Currently the team is focusing on upgrades to our infrastructure, laying the foundation for more improvements.

The Transformative Works and Cultures academic journal is publishing two issues this year: "The Classical Canon and/as Transformative Work" in March and a general issue in September, with a combined total of 25 fan studies essays.

Our fandom history wiki, Fanlore, is also on track to hit two huge milestones: 40,000 pages and 700,000 page edits. Join Fanlore and help write fannish history by sharing your own—add information about your favorite fandoms, ships, fanworks, and fan events.

Legal Advocacy will continue to fight to protect fandom and fanworks, filing briefs in courts and submitting policy recommendations to governments around the world in defense of fair use and transformative works, participating in discussions and conferences on copyright law, and answering questions from fans everywhere.

Donations from fans like you make all of this possible! With a donation of US$10 or more, you can join the OTW as a member; with US$50 or more, you can choose to receive an exclusive OTW thank you gift. Please help spread the word: reblog, retweet, share this post, and donate to the OTW today!

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Organization for Transformative Works Membership Drive, April 6–12, 2016

The Organization for Transformative Works (OTW) dedicates itself all year to the protection and preservation of fanworks and fan culture through its projects: Archive of Our Own (AO3), Fanlore, Legal Advocacy, Open Doors, and Transformative Works and Cultures. This week, we'll share what we've accomplished in 2015 thanks to your support, and what your donations can help us achieve in the future.

Infographic with OTW project statistics and 2016 budget information
Follow this link to access this infographic's contents in text form. Graph adapted from the 2016 OTW Budget.

Help our work grow even more this year by making a donation. If you give US$10 or more, you can become a member of the OTW, and for US$50 or more, you can choose an exclusive OTW thank you gift. Please help spread the word: reblog, retweet, share this post, and donate to the OTW today!

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Published:
2016-04-04 13:30:31 -0400
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Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages.

I. SHINY AND NEW

This month saw the publication of a special issue of Transformative Works and Cultures, the OTW's academic journal. Volume 21, "The Classical Canon and/as Transformative Work," was guest edited by Ika Willis, University of Wollongong. The essays in this special issue analyze "the relationships between Classical literature (and its afterlives) and contemporary fan work," as Willis's editorial notes. Putting out an academic journal is a mammoth task, and the Journal team do it three times a year. Articles are open access, so anyone can head over and dip into the articles.

After a seven-year run, Communications has concluded the OTW Fannews series. In its place, the committee has debuted a series called This Week in Fandom. Each Tuesday, TWIF will present a roundup of interesting happenings throughout all of fandom from the past week–everything from trending discussions to academia to exciting announcements to media articles on fandom and more. TWIF is new, so feedback on format and content, as well as potential stories and submissions, is very welcome!

The Web Strategy, Design & Development committee has been toiling away to get the new OTW site up and running. This month, the committee moved the website to its final hosting place and is working on doing the same for the Open Doors and Elections sites. Thanks to everyone for their patience with the beta site during the move!

II. AT THE AO3

Accessibility, Design & Technology have reported a great milestone this month: the Archive now has over 800,000 registered users! They have also successfully put out four releases. Of particular interest is an overhaul of the Skin Wizard, and the ability for gift exchange moderators to search sign-ups.

The Abuse team has received 400 tickets this month.

Tag Wrangling staff inducted a new class of volunteers, who have leapt into action to help keep up with the always-expanding volume of new tags and fandoms on the AO3.

Over at Open Doors, staff worked on manually importing the Hornblowerfic.com archive.

III. LEGAL ADVOCACY

In March, Legal represented the OTW at the South by Southwest Interactive festival! Legal committee chair Betsy Rosenblatt presented on the panel "Copyright and Creators: 2026" about the future of copyright law. Legal staffer Heidi Tandy hosted a Fair Use and Transformative Works Meetup at the festival, followed by a gathering for all, including those without festival passes, at a local pub. The event featured some great opportunities for fans to interact with U.S. law- and policy-makers, as well as of course gathering and socializing with each other.

Legal also responded to a significant number of legal questions from fans, some of which came in via AO3 Support and others that came directly to Legal.

IV. GOVERNANCE

After publishing the prospective budget for 2016 at the beginning of the month, the Board of Directors met with a Chartered Professional Accountant and is working through their assessment of the OTW's finances. They've also started preparing for this year's tax filing.

V. IT'S ALL ABOUT THE PEEPS

From February 29 to March 27, Volunteers & Recruiting received 84 new requests, and completed 78, leaving us with 39 open requests (including induction and removal tasks listed below). They also welcomed two new staffers. Elections brought in a new Communications Specialist staffer this month as well.

New Committee Staff: Misty Fritz (Elections), Anna S. (Volunteers & Recruiting), Katrina Hueniken (Volunteers & Recruiting)
New Tag Wrangler Volunteers: adustyspectacle, arahime, Astra, Bella Irvine, capitola, CB, Flynn J. M. Germain, godsamitdean, ImpossibleGirlWrangler, Ira Gladkova, lightofthewind, LittleMousling, lubabathegreat, M.A., mal_stoner, miaou, Miranda, Osono, Perilous Grey, PineTreePerson, Rachel Harris, RepressedLurker, ShadowRancher, Sofia, the-dreaming-hare, and Twera

Departing Committee Staff: Chrissy Sky (AO3 Documentation), 2 Support, 1 Internationalization & Outreach, and 1 Wiki
Departing Tag Wrangler Volunteers: Yenelie, radondoran, and 9 others
Departing Translator Volunteers: waywardson1978 and 2 others

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Published:
2016-03-24 17:02:11 -0400
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Our spree of behind-the-scenes improvements continues with a whole host of gem- and test-related updates. We also have some exciting user-facing changes, too, like a major overhaul of our Skin Wizard and the ability for gift exchange moderators to search sign-ups.

Credits

  • Coders: Ariana, Cesy, de3sw2aq1, Elz, James, Sarken
  • Code reviewers: Ariana, Cesy, Elz, Enigel, James, Naomi, Scott, Sarken
  • Testers: Alison Watson, CJ Record, Lady Oscar

Details

Terms of Service Update

User Interface

  • [AO3-4408] - On Android Chrome, the list of pseuds on a user's Manage My Pseuds page overlapped the New Psued link, which made it impossible to follow. We've fixed it so Android Chrome users can once again use the link.
  • [AO3-4492] - The navigation options on users' Gifts pages were hidden behind the blurbs on some small screens. The Accepted and Refused Gifts options should now be visible regardless of screen size.
  • [AO3-4490] - It was previously possible to create a skin without a title. The title field is now required (and marked as such).
  • [AO3-4504] - To reduce the number of accidental clicks, we removed the Delete Work link from the top of creators' own works, and now only show it on the works' edit pages.
  • [AO3-4332] - On narrow screens, the filters were missing from the Unassigned Fandoms page our Tag Wrangling team uses. Now the filters are available in all screen sizes.

Caching and Performance

  • [AO3-4472] - Counting the total users, works, and fandoms on the Archive every time someone accessed the front page was a considerable performance hit to our database. We've started rounding and caching these numbers so it will put less strain on our servers.
  • [AO3-4496] - To improve performance, we've begun caching the number of chapters each work has, and only expiring the cache when a chapter is added or removed.
  • [AO3-4471] - Every time someone accessed a page on the Archive, we asked the database if there should be an announcement banner displaying on that page. Now we cache that information instead of pestering the database every time.
  • [AO3-4406] - We were making a lot of small database queries on the main page for each collection. Now we make one big one, which is better for performance.
  • [AO3-4497] - Every time someone viewed a work, we asked the database to find us the list of tags used on the work. Now we cache that list instead of asking the database every single time.

Miscellaneous

  • [AO3-4483] - The Open Doors mass importing tool would error when Open Doors archivists tried to import works in .txt format. We've fixed the encoding issue that caused this.
  • [AO3-4439] - We've done some work so the Translation team will be able to translate the confirmation email that users receive after submitting an Abuse report.
  • [AO3-4356] - Whenever Support and Translation needed to update the list of supported languages on the Support form, they had to ask the coders to update the list. Now Support and Translation can change the list themselves through the admin interface.
  • [AO3-4476] - We corrected a problem our Translation team encountered when testing out the process of translating kudos emails.
  • [AO3-4499] - Works imported by archivists which have a date other than today are now backdated so the work's Published and Completed dates are set to the creation and completion dates detected on the external work.
  • [AO3-2864] - Gift exchange moderators can now search the sign-ups for their challenge by pseud instead of having to manually find them in the alphabetic list, which can be very long for a large challenge.
  • [AO3-4501] - We've made it possible for creators and Open Doors archivists to add notes to works they are importing. We also moved the import form's option for overriding tags (and now notes!) to make it easier to find.
  • [AO3-4473] - The Skin Wizard, which allows users to easily customize the colors and fonts on the Archive, wasn't quite as magical as it could've been, so we made it work better and gave the form itself a facelift. We also made sure anyone who already created a skin with the old version of the wizard would be able to keep that skin.

Automated Tests

  • [AO3-4485] - There were duplicate automated tests for some of our admin features. We've gotten rid of the duplicates.
  • [AO3-4475] - There were some to-do items in our automated tests for comments, and we have now done them.
  • [AO3-4486] - One of our automated tests for importing works was a work in progress. Now it's complete.
  • [AO3-4484] - We improved the test for orphaning imported works.

Gem and Security Updates

  • [AO3-4445] - We upgraded the gem we use to display a nifty little ribbon that lets us know when we're on our staging and development environments instead of the real Archive.
  • [AO3-4457] - We upgraded a whole pile of gems.
  • [AO3-4459] - We updated the gem we use for parsing text when someone imports a work.
  • [AO3-4449] - We updated the gem that creates the pagination links throughout the site.
  • [AO3-4431] - We updated a gem that provides a service for our caching system.
  • [AO3-4444] - We updated a gem that some other gems use, even though we don't use it directly.
  • [AO3-4506] - We upgraded to Rails 3.2.22.2 to ensure we have the latest security fixes.
  • [AO3-4507] - It was previously possible to use our collection form to submit malicious code. It is no longer possible.
  • [AO3-4508] - It was previously possible to leave kudos with a non-existent pseud, causing an error that would make the work inaccessible. That is no longer possible.
  • [AO3-4425] - We updated the gem we use for managing the order of things like chapters in works and works in series.
  • [AO3-4426] - We updated the gem used for importing works from other sites.
  • [AO3-4509] - We added a test that will let us know when we need to update a gem due to security issues.
  • [AO3-4513] - We updated a number of gems that we only use in our development and staging environments.
  • [AO3-4447] - We updated the gems that handle delayed tasks like updating a user's history.
  • [AO3-4460] - We updated the gems that are used to connect to our Elasticsearch cluster.

Known Issues

See our Known Issues page for current issues.

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Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages.

I. INTERNATIONAL FANWORKS DAY

The OTW celebrated International Fanworks Day this month, with a whole week dedicated to events, games, posts and challenges leading up to the big day itself on February 15th. In total, the event included 6 guest posts, a Feedback Fest, a short fanworks challenge called IFDShare, numerous games and public chats, and multiple posts, including one that featured both OTW celebrations and other celebrations for IFD. Head on over to this roundup post to learn more.

II. AT THE AO3

Abuse handled 300 tickets this month. They remind users to keep their email addresses updated so that the team can make contact it makes their life easier, and helps keep AO3 running smoothly!

Over at Accessibility, Design & Technology, eight releases were deployed this month. While these mainly focused on improvements to behind-the-scenes functionality such as automated tests and gems, the hardworking coders and testers on the team also found time to make some minor layout adjustments.

III. NEW WEBSITE AND MORE

The Web Strategy, Design & Development Committee has continued their beta test of the new OTW website and is working on migrating over content. Thanks for everyone's patience while things get settled.

From January 28 to February 28, Volunteers & Recruiting received 91 new requests, and completed 91, leaving them with 36 open requests. They worked with the Web Strategy, Design & Development Committee on the first round of recruitment on the new OTW website. During this round, they recruited for Elections Staff, Tag Wrangling Volunteers, and Volunteers & Recruiting Staff. They devoted time to committee projects including the final stages of the formal audit of org-wide tools access and a revision of training for new staff for their committee. They also fielded a request from a student to answer some questions about experiences with volunteer management within the OTW.

Translation have welcomed 26 new volunteers to the committee, including a new team for Filipino!

Finally, Journal is hard at work on production for the next issue of Transformative Works and Cultures, a guest-edited issue on Classics and fan studies that will come out in mid-March.

IV. LEGAL ADVOCACY

February 22-26, 2016 was Fair Use/Fair Dealing Week, and OTW Legal invited fans to “Ask Us Anything” about fair use and fair dealing law. Fans asked several questions, and Legal answered in a public post on February 26. The team also answered individual fan queries throughout the month.

In addition, Legal submitted comments in response to a U.S. Copyright Office Notice of Inquiry regarding the anticircumvention provisions of the Digital Millennium Copyright Act and the triennial rulemaking process associated with those rules. Legal argued that the process of seeking exemptions is unnecessarily chilling on noninfringing activities like fair use, and is unduly burdensome for parties, like the OTW, who have to obtain exemptions.

We’ve also seen the fruits of some of our advocacy work: at the very end of January, the U.S. Copyright Office released a White Paper discussing the legal framework for remixes, including fan remix. The White Paper extensively cited the OTW’s Green Paper submission, which Legal created with the help of many fans who shared their stories with us.

Now we need more stories: to respond to a European Union consultation on how “notice and takedown” is working worldwide, OTW Legal wants to collect stories from fans worldwide on how internet takedowns have impacted fans. Have you, or anyone you know, been the subject of a takedown notice? What did you do about it? How did it feel? Have you had a fanwork of your own, or one you love, taken down? Have you ever been concerned about “three strikes” rules or other potential consequences of posting fanworks? Tell us all about it!

V. GOVERNANCE

This month, the Board has continued to work on sorting out various transition issues and on trying to find the best workflows to make sure everything get addressed in a timely fashion. Besides that, they have published the 2016 budget and have been working on rebuilding the Finance committee.

VI. IT’S ALL ABOUT THE PEEPS

New Committee Chairs: Nary (Support)
New Committee Staff: Apollonie (Support), coaldustcanary (Support), Eugecapisce (Support), Felix Quinn (Support), Morgan (Support), SelenesLion (Support), ShotaSammy (Support), Taylor Clossin (Support), Veronica M (Support), 4 other Support
New Coder Volunteers: 1
New Translator Volunteers: Francine Dulay, Monika Liptáková, JanOda, Amy Lee, cageot, XxArt, Sayali Marathe, Fatima Ahmed, Idiosincrasy, Rana Kamal, Maliceuse and 14 others
Departing Committee Staff: James Baxter (Development & Membership), Jillian Jacobs (Development & Membership), Hele (Translation), ragingrainbow (Tag Wrangling), Jennifer Rose Hale (Communications), 1 other Communications, 2 AO3 Documentation
Departing Tag Wrangler Volunteers: Starry_Sun and 2 others
Departing Translator Volunteers: 5

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