AO3 News

Tag Wrangling & Graphics Volunteers Needed

Published: 2015-04-20 12:22:58 -0400

Banner by Erin of a close-up of Rosie the Riveter's arm with an OTW logo on it and the words 'OTW Recruitment'

We would like to thank everyone who responded to our previous call for Communications Staff: AD&T Liaison, Strategic Planning staff, and Translation volunteers. Today, we're excited to announce the opening of applications for:

  • Communications Graphics Volunteers - [closing 26 April 2015 UTC]
  • Tag Wrangling Volunteers - [closing 26 April 2015 UTC (or after 50 applications are received)]

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers -(at)- transformativeworks -(dot)- org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Communications Graphics Volunteers
Communications has primary responsibility for internal and external communication for the OTW. We manage the OTW News blog and related social media outlets, and assist other teams in managing project-specific communication. We’re looking for someone to create graphics for use throughout our posting sites. If you have experience with graphic design or fanart, click through to learn more about the role and apply to join as a Communications Volunteer.

Applications are due 26 April 2015 UTC

Tag Wrangling Volunteers
The Tag Wranglers are responsible for helping to keep the millions of tags on AO3 in some kind of order! Wranglers follow internal guidelines to choose the tags that appear in the filters and auto-complete, which link related works together. (This makes it easier to browse and search on the archive, whether that’s Steve/Tony with tentacles or g-rated Rose/Kanaya fluff.)

If you’re an experienced AO3 user who likes organizing, working in teams, or excuses to fact-check your favorite fandoms, you might enjoy tag wrangling! To join us, click through to the job description and application form.

Please note: due to (amazing!) interest in wrangling, we’re currently looking for wranglers for specific fandoms only. See the application for which fandoms are in need.

Applications are due 26 April 2015 UTC (or before 50 applications are received)

Apply at the volunteering page!

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Ebooks Tree and Fanwork Content

Published: 2015-04-15 14:58:33 -0400

Banner by Diane with the outlines of a man and woman speaking with word bubbles, one of which has the OTW logo and the other which says 'OTW Announcement'

The OTW began receiving reports on Monday, April 13, that a site called Ebooks Tree was hosting downloadable files of works posted to the Archive of Our Own, and that they were charging for access to these files. Since then our Legal team has been investigating the entities involved and our Accessibility, Design, & Technology Committee has been finding out what had been done with AO3 content and how.

Upon further investigation, it became clear that Ebooks Tree is not hosting MOBI files of AO3 works, but linking directly to the versions hosted on the AO3 servers, and we do not currently believe they are hosting PDF files, either. The AO3 team has taken action to prevent anyone from downloading works if they were following the links provided by Ebooks Tree.

In the meantime, we have received many questions from fans through both our news outlets and the AO3 Support form. We would like to compile here some of the responses we have already made, as well as address steps that fans can take. We would like to ask that if you have further questions you make them here as it will be easier for more people to get the same information.

What is AO3 Doing To Prevent Fanworks From Being Taken?

As much as we’d like to prevent a recurrence of this kind of issue, we want to take steps that will not end up interfering with fans' use of the Archive of Our Own and content found there. Here are some things we can do and steps fans can take:

  1. The AO3 discourages bots from accessing downloads in our robots.txt rules. While these rules are usually followed by entities such as search engines, bots can also be set to ignore these rules.
  2. We are limiting how many files can be downloaded (and how fast) and could tweak these settings further.
  3. The only way we can prevent bots from downloading files would be to add a CAPTCHA button to downloads, and this would not meet our first goal of maximum inclusivity. CAPTCHA and reCAPTCHA interfaces only work in a limited set of circumstances and create a number of problems for users who are not fluent in English or who have visual, auditory, or cognitive disabilities.
  4. We could also eliminate downloads entirely, but some users depend on downloads due to limited internet time or because they only have mobile access.
  5. Users can opt to keep fanworks locked away from anyone or anything that isn’t a logged-in AO3 user. In order to do so, edit your work and checkmark the “Only show your work to registered users” option, located in the Privacy box. While very dedicated PDF thieves could theoretically circumvent this by creating an account for their bots, this can help.
  6. If you are not yet a registered user at AO3, request an invite! Other than bots, everyone is welcome to have their own account at any of our projects. To get an AO3 account, click the ‘Get Invited!’ button on the front page, and you'll be able to add your email address to the automated invite queue. The queue is first come, first served, and invite codes are sent out on a regular basis. The wait time is usually less than 48 hours, but be sure to check your spam folders if it's been more than a few days.

Avoid Possible Phishing Scams

It is possible that the purpose behind offering content from Ebooks Tree was to gather financial information from users. To access their files they require you to sign up via a site called http://www.lazygame.net/ and give your credit card info. It is probably a very bad idea for fans to take this step.

What Can Fans Do if Their Fanworks Actually Are Hosted Elsewhere?

Fans who find their works taken and used elsewhere without their permission may want to consider using this template to tell those sites to take down your content:

  • Your Name and/or Pseudonym as an e-signature (or the name of the person you’ve authorized to submit this request, with a slash before it and after it):
  • Link(s) to the unauthorized works (link to the pdf, the mobi and the page hosting all of it)
  • Link(s) to an authorized version of your work (whether on AO3, tumblr, LJ or somewhere else)
  • An email address of the submitter (include it again even if it’s in the header)
  • This statement: I have good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law.
  • This statement: The information in the notification is accurate, and under penalty of perjury, that the complaining party is authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.

Legal Options for Fanworks

Here are some questions fans have had about their works, along with replies from our Legal Advocacy team.

  1. “Do I even own any copyright in my fanworks?” Answer: yes, you automatically own copyright in your original expression. You don’t own any rights in the characters, settings, etc. that you’ve based your fanworks on, but you do own rights in what you, yourself, have added to them—which means people can’t copy and sell your fanworks without your permission.
  2. “Can the OTW make a copyright claim on behalf of all people whose works have been taken off the AO3?” Answer: No. We don’t own any rights in your work, and that’s how you’d want it! When you post work on the AO3, you give the AO3 the right to display it, but you don’t give the AO3 any ownership rights at all -- which means the OTW doesn’t have the legal ability to, for example, issue a DMCA takedown notice for all of the AO3-hosted works, as some have suggested.

We will be updating this post should further information become available so please check back or leave questions here.

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A look at the Archive servers, then and now

Published: 2015-04-08 02:17:59 -0400

The Archive of Our Own started out as a pipe dream: What if we, the fans, actually owned the servers that house our fanworks? What if we got to write our own Terms of Service, and weren't dependent on for-profit companies to host our fannish spaces?

Defying the odds, the Archive of Our Own settled into its first set of servers in September 2009. A few months later, the initial framework for managing accounts, posting fics, and exchanging comments was considered ready for public testing: The AO3 entered its "open beta" phase, allowing anyone to sign up for an invitation and create an account.

The OTW's first servers (all two of them)

The Archive homepage when the site first went into open beta

In the last five years and change, we've seen the Archive grow in a way nobody even dreamed of when those servers were put in place. Today, we host over 1.5 million fanworks and count 7 million visitors every month. To accommodate this growth, we've been adding servers and improving our infrastructure along the way.

Three weeks ago, we reached an exciting new milestone in our history. The servers owned by the OTW moved into their very own rack (as opposed to each sharing a space with other servers across the colocation facility).

The outside of the OTW server rack: two rows of cabinets  All fifteen OTW servers in their rack
A close-up of the server rack and a bundle of wires

Now that our servers have a rack of their own, our tireless Systems volunteers are hard at work planning new server purchases to replace some of these old machines. All this has only been possible thanks to your generous donations to the OTW, and from the bottom of our excited hearts, we thank you!

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March 2015 Newsletter, Volume 89

Published: 2015-04-06 13:14:43 -0400

Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages.

I. SERVER MOVE!

In the past month, Systems performed a large scale server relocation—including the servers for the AO3 and Fanlore—to our own shiny new server rack. The downtime lasted a few hours with site indexing taking an additional day. Systems also worked with tech support at a large university to prevent further DDOS attacks to the Archive, and assisted with the OTW's acquisition of the fandom.org domain name which now mirrors "TransformativeWorks.org."

II. AT THE AO3

Accessibility, Design and Technology deployed some minor bug fixes (Release 0.9.51: Change Log) early in March, followed by a variety of background changes necessary for future upgrades of Ruby and Rails (Release 0.9.53: Change Log).

Abuse received roughly 450 tickets in March. They've also inducted eleven new staffers! \o/ The Abuse team is working with Accessibility, Design and Technology on creating several new tools that will help both Abuse and our users. Support ended up receiving 738 tickets in February, and are well on their way to a similar count for March with 467 tickets so far.

Open Doors has been working with Accessibility, Design and Technology on a new importing process that they will be trying out with an archive next month. They have also been working on other in-progress archives, particularly the manual import for Chains: The Powerfic Archive. Proposed changes to their policy documentation are available for user feedback until April 13th.

Tag Wrangling worked with Accessibility, Design and Technology to coordinate wrangling around the server migration, assisted Support in responding to user tickets, and responded to several questions on Twitter.

AO3 Documentation has recently welcomed five new members to the team, who are already hard at work on drafting and editing FAQs and tutorials.

III. WHAT'S COMING

Journal's guest edited March 15 issue of Transformative Works and Cultures, Performance and Performativity, came out right on time, thanks to the stellar work of our production volunteers under the able leadership of staffer Rrain. The also guest edited June 15 issue, European Fans and European Fan Objects, is ready to finish up closer to its release date. The Journal team is currently working with authors to complete manuscripts for the September 15 general issue of TWC.

In March Legal responded to a larger than usual number of fan queries, including helping one fan find counsel to fight an overreaching challenge to a fanwork. They also worked with Communications on an educational/informational post about Tumblr takedowns.

Wiki is currently inducting three new committee members. Together with Accessibility, Design and Technology they have kicked off the annual April Showers event. An editing party was held on April 4th to help newcomers to Fanlore with their questions about creating entries.

Translation opened recruitment for volunteers, and received 58 applications! They've inducted 20 new translators and counting—current teams Brazilian Portuguese, Catalan, Dutch, European Portuguese, French, Hebrew, Italian, Korean, Polish and Swedish have grown, and have formed a new team for Kiswahili!

IV. GOVERNANCE

After the resignation of the Web Strategy, Design & Development Committee chair for personal reasons, Board has been primarily focused on addressing the issues which are continuing to cause instability in that committee and the OTW website. Eylul has been placed as temporary chair. With the support of the rest of the Board, Eylul has been working hard to address the backlog of tickets and stabilize the committee.

In the past month, Board has also approved new staffers for a number of committees, and has discussed and approved various proposals, including the purchase of graphics design software by Accessibility, Design and Technology and a migration of CiviCRM to external hosting in anticipation of the next membership drive.

Development & Membership has been working hard to get everything ready for the membership drive on May 1-6. Its theme will be games. Development & Membership will be highlighting the OTW's good work through the use of game themes including Go, Sudoku and chess! Their new staffers have all been trained and are being hugely helpful.

Strategic Planning successfully finished the second draft of the OTW 2016-2019 strategic goals document! A three-week internal feedback period is scheduled to end April 10th, but they are considering extending it to make sure everyone who wants to has a chance to give input. They will be holding a second chat with volunteers and staff and have also contacted committee chairs and workgroup leads for team-specific feedback. All of this collection of feedback is working towards publishing the final draft of the plan in time for a tentative June 2015 implementation date.

V. IT’S ALL ABOUT THE PEEPS

Volunteers & Recruiting organized recruiting for Abuse, Strategic Planning, and Translation and is pleased to welcome so many new volunteers!

New Committee Chairs: sarken (Accessibility, Design & Technology)
New Committee Staff: thatwasjustadream (Communications), Katarina Harju (Abuse), Paris Tuggle (Abuse), Astrid Clemons (Abuse), Amalia Blondet (Abuse), Sofia (Abuse), Highlander_II (Wiki), SoyAlex (Wiki), 1 other Wiki staffers, 2 other Communications staffers and 6 other Abuse staffers
New Workgroup Members: Chrissy Sky (AO3 Documentation), Jocelin Potash (AO3 Documentation), KM Ruiz (AO3 Documentation), Calescent and 2 other AO3 Documentation
New Translator Volunteers: Ilona van der Vegt, Marta Gil Almirón, Sofia, Roser Agnes, Eva Mignini, Oriontsuki, badhand, Dutchie848 and 8 others

Departing Committee Chairs: moonmagicks (Web Strategy, Design & Development)
Departing Committee Staff: 1 Abuse staffer and 1 Communications staffer
Departing Workgroup Members: Lucy Pearson (AO3 Documentation) and 1 AO3 Documentation volunteer
Departing Tag Wrangler Volunteers: Taine and 4 others
Departing Translator Volunteers: Daniela Kreimerman, bm1893 and 6 others

For more information about the purview of our committees, please see the committee listing on our website.

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Release 0.9.54: Change Log

Published: 2015-04-01 03:00:13 -0400

This release focuses on improving the tools Open Doors uses to mass import archives.

Credits

  • Coders: Ariana, Elz, james_, Sarken
  • Code reviewers: Enigel, james_, Naomi, Sarken, Scott
  • Testers: Alison W., Anika Kabit, Lady Oscar, Michelle D., Runt

Details

Importing

  • The Archive doesn't allow users to create warning tags, but importing a work labeled "Warning: Wombats" was leading to the creation of a "Wombats" warning tag. "Wombats" will now be added as an additional tag instead.
  • When Open Doors wanted to do mass imports of rescued archives, they either had to wait for a coder to create custom code for the import or import the entire archive by hand. Now they have a semi-automated method to speed up their work. \o/
  • Works imported by Open Doors are usually placed in a collection named after their original home, e.g. the 852 Prospect Archive collection. However, this had to be done one work at a time, which was very time consuming for large archives. Open Doors now has the ability to mass import works to a collection.
  • If the creator of a work imported by Open Doors used certain characters in their name, the work would be incorrectly attributed to the Open Doors archivist who imported it. Now it will be correctly attributed to the original creator.

Misc.

  • We recently introduced a feature to mark tags as favorites and list them on your home page, but some users were not sure where to find the favorite tags list. We have expanded the message that appears when you favorite a tag to explain that the favorites are listed on the home page.
  • The editing pane on the New Work form does not automatically save its contents; if you leave the page, disconnect from the internet, or if an error occurs in your browser or in the Archive, you will lose all the contents of the form. We have added a message to make it clearer to all users that they must not compose their work directly in the posting form, and should instead save it elsewhere and copy-paste it in.

Known Issues

See our Known Issues page for current issues.

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It's Time for April Showers!

Published: 2015-03-31 12:21:11 -0400

Banner by Sidhrat of the AO3 and Fanlore logos on wooden signs in a field that's being rained on.

In the month of April we hope you'll help us spruce up AO3 and Fanlore by posting forgotten works and dusting off neglected wiki entries.

We are proud to be able to offer an archive for fanworks at Archive of Our Own and we invite you to take the time to post both new works and old works that are languishing in ancient blogs or buried in your harddrive. Add them to AO3 so other fans can enjoy them! You can even backdate them to show their original creation date, and use our pseud system to preserve old fandom aliases.

If you're posting works, use the tag April Showers 2015 so that everyone can find them.

Or, if there's a fanwork already on the archive that you think more people should see, bookmark it and add it to our April Showers Recs collection.

We also recognise that fandom history is far more than just fanworks - Fanlore records decades of fannish activity, from the days before the internet all the way to current events shaping fandom. If you have old zines, or fond memories of a long-ago convention, write about them on Fanlore. If there's new drama in your fandom, or a new trend in fanart, write about those too! Fanlore is open to everyone, and we encourage everyone to edit it and add their own experiences. Fannish history is our history.

If you'd like to edit pages, but you aren't sure how, don't panic! There will be an editing party in the Fanlore chatroom on Saturday, April 4th at 16:00 UTC (when is that in my timezone?). Come and ask questions, familiarise yourself with Fanlore, or just chat with other editors.

There will be a second chat towards the end of the month - keep an eye on the Fanlore community on Dreamwidth for the exact date and time.

To help get you started, we're highlighting a different fandom every day via our twitter accounts; ao3org and fanlore_news. Follow us for a daily dose of fandom!

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Feedback Needed for Open Doors Content Policy

Published: 2015-03-30 13:14:43 -0400

Banner by Diane with the outlines of a man and woman speaking with word bubbles, one of which has the OTW logo and the other which says 'OTW Announcement'

The OTW's Content Policy workgroup is responsible for drafting and updating language for our Terms of Service and other policies involving our projects.

Recently Content Policy has been working with the policy for our Open Doors project. The proposed changes reflect several years of experience with the Open Doors process, and are intended to make our policies simpler and easier for collection owners and Archive administrators to apply. They do not affect individual users.

Per OTW policy, today begins a 2 week comment period from users. The proposed changes are available for viewing in HTML, PDF and Word document formats.

Please leave comments or questions about the changes here. Once feedback has been gathered, Content Policy will use it to make further changes. They'll then seek Board approval for the new policy and make it public as part of the AO3 Terms of Service.

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Scheduled Downtime for AO3 and Fanlore

Published: 2015-03-18 14:37:57 -0400

Banner by Diane with the outlines of a man and woman speaking with word bubbles, one of which has the OTW logo and the other which says 'OTW Announcement'

AO3 and Fanlore users take note: both sites will be down for scheduled maintenance this Friday, 20th March. The maintenance will take place from 17:30 to approximately 20:45 UTC. What time is that for me?

Note that maintenance may also take slightly longer than expected, so there is no need to contact us if you cannot access the site at exactly 20:45 UTC.

For site status updates about AO3 and Fanlore please follow @AO3_Status and @fanlore_news on Twitter.

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