AO3 News

Announcing the Archive of Our Own Diversity Statement

Published: 2013-06-29 15:45:39 -0400

The OTW is delighted to announce the implementation of the Archive of Our Own Diversity Statement.

The AO3 Diversity Statement is intended to codify the Archive's pre-existing commitment to open expression and inclusive participation in the Archive project. We, the staff and volunteers of the OTW, have written this statement to express our principles, and to give you, our users, friends, and fellow fans, an explicit set of standards to which to hold us as we continue to develop the Archive. We hope that going forward the Diversity Statement will form a vital part of the Archive experience.

The Diversity Statement has been years in the making, and was spearheaded by the Internationalization & Outreach committee in collaboration with multiple other OTW committees. A big thank-you goes to those committees, especially the Accessibility, Design & Technology committee and the Archive team, and to I&O's chairs and staffers past and present who put time, thought, and energy into seeing the statement go live.

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Release Notes for Releases 0.9.6.1 and 0.9.7

Published: 2013-06-29 06:01:02 -0400

Here are the collected notes for a few small deploys we had recently!

Release 0.9.6.1, deployed on May 9, had code contributions from Ariana, Nathan J Xaxson, Scott, and tuff_ghost. It primarily contained the final pieces of code needed for the 852 Prospect import, with a couple of critical fixes thrown in.

Release 0.9.7 was deployed in two steps, with most of the fixes going out this week, and included contributions from Elz, Enigel, Sarken, Scott, and tuff_ghost.

All new code was tested by our awesome testing team: Belle Gee, Camilla M, FishieMishie, hele, Jay Bee, Jenny Scott-Thompson, Lady Oscar, Leigh Berry, mumble, Northern Star, Sam Johnsson, and Sarken.

Highlights

Making friends with Travis!

Over the last few months coders have been working hard on updating our test suite (a whole bunch of scenarios describing what our code should do, making it easier to tell if it doesn't) to prepare for our big upgrade to Rails 3.2.

In the process of doing so, the Archive has started using the Travis-CI platform, a Continuous Integration (CI) service. (Special thanks to coder Scott for all his work in this process!) This ensures that each and every code change is run against the entire suite of over 520 tests before being accepted into the main codebase. This, as well as continued progress in our adoption of helpful CI practices, helps keep the Archive running smoothly with fewer interruptions for code deployments.

Known Issues

See our Known Issues page for current issues.

Release Details

Features

  • Travis-CI integration

Bug fixes

Works
  • A previous code change made it impossible to remove gift recipient information from a work. Gift recipients can now be removed again!
  • An issue had made it impossible to edit a chapter draft and then re-save it as a draft; this was fixed in 0.9.6.1.
  • Subscription notifications for chapter updates now properly list the chapter number/count for the Work (e.g. 3/7), making it easier to tell if a work is completed. We also permanently brought back information lost in a previous deploy, namely chapter summaries, additional tags, and series information for all possible configurations of chapter updates.
Importing
  • Code changes on external sites caused works to be imported incorrectly and with extraneous content. The importer should now correctly import works from LiveJournal, Dreamwidth, and DeviantArt.
  • Redirects from the Smallville Slash Archive to works imported to the Archive were broken; they should now work properly.
  • The emails sent to owners of imported works from 852 Prospect were updated to correctly reflect the claiming process and related information.
ToS and ToS FAQ
  • Fixed several broken/misdirected links.
  • Made changes to wording requested by the Legal and Content Policy committees.
Twitter
  • Twitter retired its old API, breaking our Twitter widgets. They were temporarily removed from the Archive front page and maintenance page until they can be updated.

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Proposed Content Policy ToS and FAQ changes

Published: 2013-06-28 14:07:52 -0400

In mid-March our Content Policy workgroup asked for user feedback about the following ways in which we would have to address the addition of fannish non-fiction content to the AO3. Because work type is not yet in place as part of the basic upload form, we have been working on a general policy focused on tagging. Based on internal and external feedback, we have made some changes to the initial proposal, though the basic structure remains the same.

The Terms of Service document has proposed minor language changes in the following sections and one major addition:

  • Section II - minor
  • Section IV B and F - minor
  • Section IV K new sections 5 and 6
  • Section V D - minor

You can access this in either Word format or PDF format.

The new FAQ proposal includes some minor word changes in various sections, primarily in how users are referenced ("they"). The major new additions are labeled as follows:

  • Can I archive nonfiction?
  • How will “ephemeral” be defined?
  • What falls within the definition of fandom nonfiction?
  • What isn't fandom nonfiction?
  • How does tagging apply to podfics, vids, and other nontextual content? Do I need to use particular tags?
  • Do I need to tag for “fan fiction”?"
  • What kinds of mis-tagging does Abuse handle?
  • What do you mean by recategorizing a fanwork type?
  • What do you mean by a manual recategorization?
  • When will you change a language tag?
  • When will you remove a fandom tag?
  • Will you recategorize or remove other tags, such as relationship tags?
  • What should I do about recs/commentary on fanworks?
  • I would like to create a list of recommendations or a list of works that use certain tropes.
  • What counts as a recommendation that should be in a bookmark versus a more general discussion or analysis of multiple fanworks?
  • How does the harassment policy apply to reviews?
  • I am looking for a particular story. Can I create a work explaining what I’m looking for?
  • What about a fanwork prompt?
  • What about a letter to someone I've been anonymously matched with for a challenge?
  • How do these rules apply to bookmarks?
  • Addition to "What is tag wrangling?" section.

You can access this in either Word format or PDF format.

As stated in our Terms of Service this post constitutes the beginning of a two week comment period regarding these changes: "At the end of the comment period, proposed changes will be voted on by the Board. If the Board votes in favor, the changes will become effective at that time."

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The OTW invites you to Comic Con San Diego

Published: 2013-06-26 13:52:03 -0400

San Diego Comic Con (SDCC) is a major multifandom event taking place each July; this year it's July 18-21. For the first time, the OTW will be covering SDCC, from the convention floor to Hall H lines, from the fan panels to tv, movie and author press rooms. Legal Committee staffer Heidi Tandy will be focusing on legal aspects of fandom, fannish interaction with content creators and other issues of interest to all fans, including fanfic writers, fanartists and vidders.

In addition, the OTW is hosting a party on Wednesday, July 17, 8:00-9:30 p.m. PDT at the Tequila Bar & Grille at the San Diego Marriott Marquis & Marina (333 West Harbor Drive, San Diego, CA 92101 map and directions here. There will be complimentary margaritas, sodas, chips & salsa, a few rounds of Cards Against Humanity, giveaways and other meet & greet moments designed to welcome everyone to San Diego and Comic Con.

We're requesting a voluntary donation of $5 to attend. You don't need to be attending Comic Con to join us, although the Marriott is adjacent to the Convention Center so anyone coming from the off-site SDCC hotels via Con Bus can reach it easily.

We'd also like to know what SDCC participants you would like Heidi to speak to and what questions you would like her to ask? The ComicCon schedule will become available around July 4, and we will send out another reminder after it is posted.

Let us hear from you! Just keep in mind that Heidi can only be in one place at one time, and that she can speak with only so many people in a single day. She is also scheduled to appear on two panels during the con. The first is a panel for the forthcoming SmartPop book Fic: Why Fanfiction Is Taking Over the World, for which she and other current or former OTW staffers have contributed. Heidi will also be moderating a Harry Potter panel on Sunday afternoon. However, we would like to include as many of your suggestions as possible.

Some planned questions currently include:

  • Have you heard of or planned anything for your property to be part of Amazon's Kindle Worlds project?
  • How involved are you with tie-in creations generally, and do you see fan work to be different?
  • How would you have answered this question 3 years ago? What about 8?
  • How much regular contact do you have with legal staff in your work regarding fan creations or other things besides your own content?
  • For fans: Have you ever received a C&D? What did you do? What would you do if you got one now?

We will be publishing stories from her SDCC visit in the week after the event (starting after July 25) in both print and video form - and she'll liveTweet as much as possible from the halls of the San Diego Convention Center through the OTW News twitter account.

Mirrored from an original post on the OTW blog. Find related news by viewing our tag cloud.

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Translated Fandom Tags

Published: 2013-06-17 17:11:57 -0400

Good news for everyone in non-English-language, non-Latin-alphabet fandoms - our fandom tags will now include titles in the actual language, not just transliterations!

Tag Wrangling policy has always been to make our fandom tags in the form "Original Language Title | Translated English Title". However, due to limitations in the Archive code for writing systems such as Chinese, Cyrillic, Hangul, and Japanese, we've used transliterated titles, rendering those languages into the Latin alphabet. This has caused problems because there are multiple transliteration systems in use. Since users have to guess which one we're using, and because in many cases the transliterated titles are never used by anyone in the fandom, the tags aren't reflective of real fannish practices.

The Archive now has improved features for wrangling fandom tags, however, so we've changed our guidelines for wrangling them. Starting immediately, we'll be wrangling fandom tags in all languages as "Original Language Title | Translated English Title", using the original language's writing system. (For fandoms which do commonly use the transliterated titles, such as many anime and manga fandoms, the canonicals will be in the form "Original Language Title | Transliterated Title [| Translated English Title (if it exists)]"

This is an interim solution; we hope to someday get full support for tags in all languages. This guideline is a test case to see how well such tags work for users. For now we're mostly going to stick to handling new fandoms this way, and only changing existing tags on a limited basis until we have a better idea of their usability, and as we have the resources to do so. (With several thousand non-English fandoms on the Archive, it'll take the wranglers time to review all of them!) We also won't be changing most character and relationship tags until we have better support for making those in non-Latin-alphabet languages.

So what does this mean for you?

1) You'll be able to search for fandom titles in either the original language or the English translated title, and find the tags in the autocomplete under either title.

2) For fandoms which only use the original or translated titles, you'll be able to browse alphabetically in the fandoms-by-media listings by the English translated title. (We don't yet have proper support for listing tags in non-Latin-alphabet order). So the fandom ボクと魔王 | Okage: Shadow King will appear in Video Games under "O", not "B".

We hope this change will make the Archive more inclusive and welcoming to fans of all fandoms, in all languages. Please let us know what you think of this change, and thank you for your patience as we work to improve the Archive's tags!

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Volunteer Recruiting: Web Committee Documentation Lead

Published: 2013-06-04 13:25:46 -0400

Thank you to everyone who responded to our calls for Testing Volunteers, Web Developers, and Internationalization & Outreach Committee Members. The chairs of those respective committees are reviewing information that was submitted and will be contacting individuals over the next couple of weeks.

Today, we're also excited to announce the opening of applications for:

  • Web Committee Documentation Lead - Applications Due June 11th

We have included more information regarding the role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers (at) transformativeworks(.)org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Web Committee Documentation Lead
Do you have technical writing or similar experience? Are you looking for an opportunity to contribute to the development of web and technical projects through documentation? The OTW's Web Committee is looking for a Documentation Lead to manage and develop new technical documentation for both Web and Systems Committee projects. The Documentation Lead will be also be responsible for assisting other committees with end-user documentation in support of their technical needs. Check out the application form for more information. Applications are due June 11th

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It's time for another volunteer recruiting update! We're still accepting applications for Testing Volunteers & Web Developer Staff for another four and a half hours (0000 UTC, May 28 - When is this in my timezone?).

Today, we're also excited to announce the opening of applications for:

  • Internationalization & Outreach Staff - Applications Due June 3rd

We have included more information regarding the role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers (at) transformativeworks.org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

Internationalization & Outreach Staff
Internationalization & Outreach works on projects with other OTW committees to help develop a more diverse audience, message, and volunteer/staffer pool. We also develop our own projects, and occasionally collaborate with external groups and organizations. If you would like to help the OTW better represent fandom's diversity, I&O is the committee for you. Check out the application form for more information. Applications are due June 3rd

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We would like to thank everyone who responded to our previous call for Support Staff. The chairs are reviewing applications and should be contacting people within the next two weeks.

Today, we're excited to announce the opening of applications for:

  • Testing Volunteer - Closes May 27th
  • Web Developer Staff - Closes May 27th

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers (at) transformativeworks.org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

Note: We are continuing to work on a set of Volunteering Frequently Asked Questions that we hope to have posted within the next few weeks. If you have any questions about volunteering for the OTW, please let us know.

Testing Volunteer
The Accessibility, Design, & Technology committee (AD&T) is the guiding body that coordinates software design and development on behalf of the Organization for Transformative Works. AD&T is committed to developing high quality, accessible products that support the goals of the OTW while providing opportunities for professional and personal growth for its members. The main project concerning AD&T right now is the Archive of Our Own.

Quality Assurance & Testing (QA&T) is a subcommittee of AD&T responsible for testing bug fixes and new features before they go live, overseeing release and issue management tasks, and maintaining relevant documentation.

We are currently looking for motivated testers to join our team of volunteers and help us test new code before deploys. More information is available at the Testing Volunteer application. Applications are due May 27th.

Web Developer Staff
Do you have experience with Drupal and website management? Join our team of Web Developers! Web Developers are responsible for improvements to and maintenance of the primary OTW web properties. You will participate in an on-call rotation with other Web Developers, design and implement new features and fixes for the websites, and help to determine priorities for future web development efforts. More information is available at the Web Developer application. Applications are due May 27th.

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