AO3 News

October Membership Drive: OTW Expenses, Large and Small

Published: 2013-10-04 12:13:59 -0400

Since it was founded six years ago, the OTW has developed several major projects which have affected the fandom experience of thousands of people. The AO3 alone has over 200,000 registered users, and around 300,000 unique visitors a day. Some of those users are also utilizing archives preserved by Open Doors, and many more visit Fanlore or read and reference content from TWC's fourteen issues. Both the OTW and individual fans also depend on advice provided by OTW's Legal Advocacy project.

As our projects continue to grow in terms of questions answered, pageviews served, and new features developed, our costs continue to grow as well. Earlier this year we gave a detailed breakdown of the AO3's expenses. In this post, we'd like to share some details about the expenses of running other projects and the OTW as a whole.

Communication and storage costs

Some of our volunteers work on specific projects such as the AO3 or Fanlore, while others provide services to the whole organization, such as fundraising or human resource management. Because the OTW only exists online, we save money on office space, furniture, and some utility and telecom costs, while our volunteers provide their own equipment. But they still require software and online platforms to interact, preserve privacy, develop information, and keep records. These costs are rolled into the OTW's overall expenses and affect all of our projects.

$110 per month for Basecamp and Campfire provides the OTW with the following needed services:

* Committee meeting spaces with variable permission settings
* Spaces for meeting with the public in 'open houses'
* Searchable transcription storage
* Creation and storage of group-editable documents
* Committee-level file storage
* Planning software
* Group calendars
* Archived messaging software for cross-committee information sharing and discussion
* In-house contact directory
* Committee-level and all-organization level activity dashboards

$40 per month pays for an internal server that houses the following software and platforms:

* A wiki that organizes all our internal documentation
* Our committee mailing lists
* Ticketing software used by our Systems Committee to keep track of problems submitted
* Our volunteer database
* Our password vault (for individual staffer, committee, and cross-committee level accounts)

Project Expenses

The Archive of Our Own is housed on servers that are owned by the OTW. Servers themselves are a one-off cost, but they involve monthly fees for colocation, and over time the hardware has to be replaced or added to. Our other projects use hosted servers for which we pay a monthly Web hosting fee. Every year there are changes. For example, in 2012 Fanlore added more disk space and the OTW website transitioned to a specialized Drupal hosting service.

$179.80 per month provides Web hosting and support for the following:

* The main OTW website
* Our Elections website
* The Open Doors website
* Our Journal website
* Our Fanhackers site
* Our fundraising database

A separate post to come will discuss hardware and hosting expenses which affect several projects, but particularly the Archive of Our Own.

Helping volunteers

Finally, there's one big cost which isn't included here: volunteer time. Whether it's designing, inducting and training, coding, planning, testing, paying bills, doing taxes, developing documentation, or answering questions and providing information, we are run by volunteers. They give many hours of their time to support the OTW and support its users. Their work is priceless. <3

However, the tools they need to do that work do have costs. Here are some examples:

* $167 per month covers the directors & officers insurance the OTW has to carry as required by law.
* $54.41 per month pays for a post office box and mail forwarding service.
* $43 per month covers software that organizes our finances.
* $40 per month pays for a remote scanner service to deposit checks directly to our bank.
* $2.08 per month pays for postage and office supplies for general administrative work (mailing insurance applications, bill payments, etc.).

There are also one-time expenses, such as $99 for screencasting software that our Volunteers & Recruiting Committee will use to create tutorials to train our staff and volunteers.

Support the OTW!

As you can see from the above, it costs both small and large amounts of money to keep the OTW organized and running. These costs will increase in years to come as more users become aware of our services and vendor costs go up (for example, a new U.S. postage hike has been proposed). But you can help get us there!

All our projects are entirely funded by donations: we don't run ads on any of our sites or charge people to use them. If the OTW's projects make your fandom experience better and you have a little money to spare, please donate to help keep us thriving! A donation of US$10 confers membership in the OTW and the right to vote in organizational elections. At higher donation levels there are some awesome thank-you gifts to choose from.

Thank you to all our donors, past, present and future! We appreciate your support!

Mirrored from an original post on the OTW blog. Find related news by viewing our tag cloud.

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Your Personal Fandom Stories Are Urgently Needed!

Published: 2013-10-03 18:23:51 -0400

The OTW's Legal Advocacy project has stood up for fans' rights to create and share, helping individual fans with legal questions and making fans' collective voices heard in court cases.

Recently, our Legal Committee asked for fans to help by providing either media stories or personal stories of takedown requests and actions that have made fans hesitant to create or share fanworks.

Your help is needed again! The U.S. National Telecommunications and Information Administration (NTIA) and the U.S. Patent and Trademark Office (PTO) are seeking public comments on copyright policy issues, including the legal framework for the creation of remixes. The window for these submissions is short -- they must be in by October 14, so we need to act now.

The Legal Committee is thus looking for stories of how fandom has helped fans in day-to-day life. We need you to share your individual stories with concrete examples. For example, perhaps being in fandom has helped you to learn a language, helped you in school, or helped you improve skills that you use elsewhere — skills such as writing, video editing, coding websites, audio editing, or anything else. We don't need personal information from you, but the more specific the story, the better.

Our attorneys will use your stories to explain to these agencies, which are likely to propose new legislation about copyright, why any change in copyright law should favor freedom to make transformative works. We succeeded before with the DMCA remix exemptions, but only because we were able to share specific stories from vidders. Now we need stories of all kinds.

We also need them soon! Please provide us with your stories by October 10, as our team needs time to work with them before the submission deadline of the 14th.

To submit your story, please use the Legal Committee's contact form.

And if the OTW's legal advocacy work is important to you, please consider making a donation to support our ongoing efforts. Thank you!

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Sometimes fanworks vanish from the Web when they weren't intended to. Hosting services shut down; software becomes obsolete; archivists pass away or simply find that they no longer have the time or money to keep up their sites. Any of these occurrences can result in the loss of thousands of fanworks. The OTW's Open Doors project is a resource to help fans prevent such losses.

Open Doors works with fannish archivists to import fanworks from endangered archives into the Archive of Our Own. Approximately 11,600 works have been imported to date. Some archives can be imported automatically, but in most cases the Open Doors staff assist archive mods to manually import their archives into the the AO3. Manual importing involves creating an AO3 collection for the archive, contacting as many fanwork creators as possible, and then importing the works and editing them to indicate their original creators. These archives can be large or small — we’ve worked with designated archivists to import small collections of works of deceased fans, and we've worked with archives containing over 5,000 works. The process of manual importing can be time-consuming, but we think it’s worth it!

Open Doors has completed imports for three archives so far. The Foresmutters Project, an archive of early Star Trek slash that is also mirrored on OTW servers, has been migrated to a forever home on the AO3 where it is more accessible. The Smallville Slash Archive and 852 Prospect, an archive for The Sentinel fanfiction, have been imported as well. We also imported Kista and Demeter, two early Star Trek novels, which were first hosted on OTW servers as scanned PDFs. This involved using optical character recognition to turn the PDFs into editable text and then, in the case of Demeter, painstakingly comparing the results to a print copy of the original 304-page zine to correct any errors in the electronic copy.

Imports currently in progress include The Good Omens Library; GSSU - German Speaking Slashers United; the Dannell Lites Collection, a memorial archive consisting chiefly of DC and Marvel comics fanfiction; the Leah Adezio Archive, a memorial archive consisting chiefly of DC Comics fanfiction and fanart, and original comics; and Stargatefan, an archive of Stargate SG-1 and Stargate Atlantis gen fanfiction and fanart.

We also have several archives stored as backups in case of failing hardware, software, and/or hosting issues, and are working with the mods to manually import them or to keep them safe until automated import code is available.

To inquire about preserving an archive, please contact the Open Doors committee. And to support our ongoing preservation efforts, please donate to the OTW today! Your support will help to ensure that the fanworks you love will be around for future generations of fans to enjoy.

Mirrored from an original post on the OTW blog. Find related news by viewing our tag cloud.

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OTW Recruitment

We would like to thank everyone who responded to our previous call for Support staffers. The chairs are reviewing applications and should be contacting people within the next two weeks.

Today, we're excited to announce the opening of applications for:

  • Strategic Planning Staff - Deadline: 7 October 2013
  • Accessibility, Design & Technology (AD&T) Coding Volunteer - Closing after 20 applications
  • Tag Wrangling volunteer - Closing after 50 applications

We also have one role still open for additional technical staff

  • Web Developer Staff

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers -(at)- transformativeworks -(dot)- org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Strategic Planning Staff
The Strategic Planning Committee is looking for a staff member! We need someone interested in strategic planning, writing, and data processing who is willing to jump in with both feet. We're a professional, collaborative committee of people who believe in supporting each other through our work, and we want someone who is excited about the idea of being part of an environment of support, creativity, and critique. We are willing to train the right person in the OTW's processes, practices, and tools if you're willing to commit your time and energy to us!

Applications for this role will be accepted until 7 October 2013.

Accessibility, Design & Technology (AD&T) Coding Volunteer
The Accessibility, Design, & Technology committee is the guiding body that coordinates software design and development on behalf of the Organization for Transformative Works. AD&T is committed to developing high quality, accessible products that support the goals of the OTW while having a good time and providing opportunities for professional and personal growth for its members.

The main project currently occupying the committee is the creation and ongoing maintenance of the Archive of Our Own, a free, Open Source website currently supporting over 200,000 registered users and weathering 38 million page views a week.

We are looking for experienced coders to join our team of volunteers and help us fix bugs and improve existing features.

Applications for this role will be closed after we have received 20.

Tag Wrangling volunteers The Tag Wranglers are responsible for keeping the hundreds of thousands of tags on AO3 in some kind of order! We choose which form of a fandom title appears on the Media pages, as well as all the character, relationship, and additional tags which appear in the filters and the auto-complete, and we link tags together to make all the works and bookmarks on the archive easier to browse and search (so that users can find exactly what they’re looking for, whether that’s Steve/Tony with tentacles or g-rated Rose/Kanaya fluff).

If you like organizing, bringing order to chaos, excuses to fact-check your favorite fandom canons, or you just get a kick out of seeing all the wacky and wonderful terms fans come up with, you might enjoy tag wrangling! To join our team, click through to the job description and application form.

Please note: due to (amazing!) interest in wrangling volunteering, we’re currently looking for wranglers for specific fandoms only. See the application within for which fandoms are in need.

Applications will be closed after we have received 50.

Mirrored from an original post on the OTW blog. Find related news by viewing our tag cloud.

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Volunteer to Help Users at the AO3!

Published: 2013-09-23 20:13:44 -0400

Today, we're excited to announce the opening of applications for:

  • Support staff - (deadline: 30 September 2013)

We also have one role still open for additional technical staff

  • Web Developer Staff

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers -(at)- transformativeworks -(dot)- org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Support Staff
The Support Committee handles communication between users and the various teams involved with the Archive of Our Own. We receive questions and ideas about all aspects of the Archive from users. The Support team helps to answer questions about using the Archive, diagnosing issues, documenting bugs for the coders to address, getting the most out of features like skins or challenges, passing on questions about tags to the wranglers, documenting requests for new or improved features, or getting answers about general policy.
Applications are due 30 September

Web Developer Staff: Web Developers are responsible for improvements to and maintenance of the primary web properties owned by the Organization for Transformative Works. S/he will participate in an on-call rotation of three Web Developers, implement new website features, and help determine priorities for future development efforts. Applications will be accepted until the role is filled.

Mirrored from an original post on the OTW blog. Find related news by viewing our tag cloud.

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Legal Needs Your Help!

Published: 2013-09-22 14:04:14 -0400

Banner by Diane of two people talking with word balloons that contain the OTW logo and 'OTW Announcement'

The OTW's Legal Advocacy project engages in legal cases and responds to fan requests that involve matters of U.S. copyright and fans' rights to engage in fan practices such as creating fanworks.

But now our Legal Committee needs your help. We are helping with some (confidential, for now) court filings and would like to use the following information to help the drafters shape the arguments. We might possibly include fans' stories of facing legal difficulties, but would only do that with express permission from the fan.

What we need is the following:

(1) DMCA take-downs. We'd like to hear from fans who have received DMCA takedown requests for their transformative fanworks and have had to decide whether to counter-notify that their fanworks are fair use and therefore don't violate copyright law. We'd like to hear what they decided to do, why they made that decision, and what the outcome was for them.

AND

(2) Fans who’ve been told that their transformative fanworks violate someone’s rights of publicity, or who have considered rights of publicity in deciding whether or not to make a fanwork. We're particularly interested in published accounts about the relationship between fandom and rights of publicity.

In both cases, all communications will remain entirely confidential. We won't tell anyone's story or use anyone's name (or pseudonym) without their express permission. But we want to make contact with people who have faced these situations -- their stories will help us make legal arguments that, we hope, will prevent future challenges and take-downs of fans and fanworks.

If you have experienced either of these two things, or encountered news items about either of them, please contact Legal. If you know of someone who has experienced a DMCA takedown request, please direct them to this post. We need to hear from people by October 11. Thanks for your help!

Mirrored from an original post on the OTW blog. Find related news by viewing our tag cloud.

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The "Search Within Results" Field and You, Pt. 2

Published: 2013-09-21 19:45:28 -0400

Users frequently ask us for an easy, clickable option to filter *out* certain tags, or generate a list of works that are either one rating *or* another. Right now, ticking boxes in the filters will only show you a work if it has *all* the things you have ticked. (And as a work cannot be both Explicit and Mature, you can only pick one rating, not two.) Creating an interface that does everything and is also a) easy on the eye, b) accessible to screenreaders and other assistive tech, and c) not entirely reliant on JavaScript is not an easy task, and it will be a while yet before we can offer this.

However, we previously showed you a workaround using the 'Search within results' field in the Sort & Filter sidebar. Using a simple minus sign, you can exclude anything you don't want, or you can string together things with an uppercase OR to find all works that have at least one of those.

As this relies on text matches across all tags, summary, and notes, putting in -Explicit will also hide works from you that are rated Teen, but include something like "This will get explicit in later parts!" in the notes. Or, as mentioned in our last post, "Derek/Stiles" will also match a list of tags containing "Derek, Stiles" in that order.

There's a way you can use our expertly wrangled tags in the 'Search within results' field, but it requires you to look up a tag ID. Right now, this is only possible for Fandom, Character, and Relationship tags. Those have feeds, which contain the tag ID:

On the Derek Hale/Stiles Stilinski works page, you will find a 'Subscribe to the feed' button towards the upper right. The feed link will give you a number (as part of its URL). Now copy the number and you can do this:

  • "teen wolf" -filter_ids:264659

This will use the tag's structure to exclude any works with this tag *and* its synonyms, e.g. "Sterek" or "Derek/Stiles", but since it's not a text match it *won't* accidentally exclude works that have "Derek Hale, Stiles Stilinski" somewhere else in the tags.

And while we're blowing your mind, you can do the following to only show works that have *no* pairing tags at all:

  • -relationship_ids:*

(Search results that do contain a pairing are due to tags that aren't indexed properly or have no canonical version. But close!)

Obviously, most Archive users will never need these little hacks! The tags, search form, and filter options already allow you to drill down to content you like with just a few button clicks. However, if you do find these extra options useful, but don't want to type them into the box every time you do a search, there's an unofficial userscript for you! It will automatically perform your prefered search when you open a list of works. Give it a whirl if you use Firefox or Chrome.

(We have collected more unofficial userscripts and other tools in our Cool Stuff FAQ, including an AO3 Savior script which will automatically hide works that contain certain words. Tumblr users might be familiar with the concept...)

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Call for Feedback on Category Change Proposal

Published: 2013-09-18 12:55:38 -0400

The Category Change Workgroup is excited to share its proposal changing the way fandoms are categorised on the Archive, and we are looking for your feedback!

Our goal is to change the current fandom categories into something that balances complex, sometimes competing, factors such as diverse fannish traditions, user behavior (current and potential), and ease of browsing. You can read about the concerns that brought the workgroup into existence and some more information on the workgroup in our introductory post.

Right now fandoms on the archive are sorted into media categories - Anne of Green Gables - L. M. Montgomery can be found under Books & Literature for example, and fandoms that fall under multiple categories are listed under multiple categories.

Under the proposed system, media categories are one of three attributes that fandoms will be sorted by and browsable under. The other two attributes are country of origin and source language. Anne of Green Gables - L. M. Montgomery would have the attributes Canada and English. Like with the current media categories, fandoms will be able to have more than one country or language. The guidelines for how the country and language attributes are assigned to fandoms will be made by the Tag Wrangling Committee.

The proposed media categories have subcategories. Fandoms can belong to multiple categories and subcategories. Fandoms may also belong to a category but none of its subcategories. That subset of fandoms that belong to a specific category but none of its subcategories will be viewable.

The proposed media categories and subcategories have been named with the idea of that name being easily understandable to different people.

Proposed Media categories and Submedia categories

Animation, Comics, Manga & Other Sequential Art

* Anime & Manga
* Bande Dessinée
* DC
* Films
* Manhwa
* Marvel
* Webcomics & Webseries

 

Audio & Music

* Albums & Songs
* Audio Plays & Spoken Word

 

Books, Literature & Lore

* Myth, Folktales & Religion
* Novels, Novellas & Short Stories
* Poetry

 

Games

* Board Games
* Tabletop Roleplaying Games
* Video Games
* Visual Novels

 

Live Action Films, TV Shows & Other Productions

* Films
* TV Shows
* Webseries

 

Performing Arts

* Ballet & Dance
* Theater & Musicals

 

Real Person Fiction

* Actors
* Bands & Musicians
* Political & Historical
* Sports

 

Other Media

* Paintings, Sculptures & Related Art Forms

So, Anne of Green Gables - L. M. Montgomery would belong to the media category Books, Literature & Lore and the subcategory Novels, Novellas & Short Stories. It will be findable under those media categories as well as its language and country attributes. Users will be able to browse fandoms by combining these attributes to find, for example, Books, Literature & Lore fandoms that have Canada as a country of origin. Users will also be able to search for a fandom by typing its name into a search box on the main fandoms page that will replace the current media page.

Each fandom on the archive will have a landing page that will include a list of its attibutes (media, country, language), a link to its page on Fanlore (if the page exists), and a link to its works and bookmarks on the archive.

Layout Changes

Mock-ups have been created to illustrate how finding a fandom on the archive will work when this new system is implemented. This is not a finalised lay-out of the new page.

Figure 1: The Initial State of the New Fandom Page (Click to enlarge)

There is a small selection of fandoms initially displayed on the page including fandoms that have recently experienced activity, and fandoms that are currently popular on the archive. Above these fandoms is a search box labelled "Search for a fandom" as well as three tabs labelled "Media Type", "Language of source", and "Country of source".

Figure 2: Media Category Dropdown (Click to enlarge)

When the "Media Type" tab is selected, the small selection of fandoms originally listed is replaced. In their spot all of the media categories are listed and submedia categories are displayed as buttons beneath their respective categories. Alongside each media category's subcategories are the buttons "All" and "No Submedia". The number of fandoms belonging to each subcategory is displayed in brackets on that subcategory's button. Beneath "Performing Arts" one finds "All (1287), No Submedia (71), Ballet & Dance (412), Theater & Musicals (23)". (The numbers used in this mock-up are not accurate.)

Figure 3: Submedia Display Page (Click to enlarge)

When a specific submedia is selected, a small selection of fandoms in that submedia category is displayed - fandoms with recent activity and fandoms that are currently popular on the archive. On the header for the submedia, the option "show all [count] fandoms" is displayed.

So, for example, Who Framed Roger Rabbit (1988) is a fandom that would belong to the Films submedia category of Live Action Films, TV Shows & Other Productions as well as the Films submedia category of Animation, Comics, Manga & Other Sequential Art. El Eternauta will belong to Animation, Comics, Manga & Other Sequential Art but none of its subcategories.

Please tell us!

There is a Category Change FAQ that has been prepared for this announcement and may answer some basic questions that you may have.

Two subsets of fandoms not yet categorised in the proposed new system are WWE-type Wrestling and Anthropomorphic.

1) Wrestling is under the current fandom categories as Other Media. Are you in Wrestling fandom? Do you think it belongs in Other Media? Real Person Fiction? Performing Arts? Real Person Fiction and Performing Arts? Let us know.

2) Anthropormophic is also currently under Other Media. Do you think it should stay there or does it belong with the proposed Real Person Fiction subcategories under a Real Life category?

Those are two areas that we're particularly interested in feedback on, but we of course welcome feedback on all aspects of the proposal.

The Category Change Workgroup will be reviewing all of the feedback and making (or not making) adjustments to the proposal in response to that feedback. There may or may not be another public review period, depending on how the proposal is altered because of the feedback. Once the Category Change Workgroup has finalised the proposal it will be sent to the Board for approval.

We want your feedback on this proposal. Please leave a comment on this post or contact us through the Category Change contact form.

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