AO3 News

It's Time for April Showers!

Published: 2015-03-31 12:21:11 -0400

Banner by Sidhrat of the AO3 and Fanlore logos on wooden signs in a field that's being rained on.

In the month of April we hope you'll help us spruce up AO3 and Fanlore by posting forgotten works and dusting off neglected wiki entries.

We are proud to be able to offer an archive for fanworks at Archive of Our Own and we invite you to take the time to post both new works and old works that are languishing in ancient blogs or buried in your harddrive. Add them to AO3 so other fans can enjoy them! You can even backdate them to show their original creation date, and use our pseud system to preserve old fandom aliases.

If you're posting works, use the tag April Showers 2015 so that everyone can find them.

Or, if there's a fanwork already on the archive that you think more people should see, bookmark it and add it to our April Showers Recs collection.

We also recognise that fandom history is far more than just fanworks - Fanlore records decades of fannish activity, from the days before the internet all the way to current events shaping fandom. If you have old zines, or fond memories of a long-ago convention, write about them on Fanlore. If there's new drama in your fandom, or a new trend in fanart, write about those too! Fanlore is open to everyone, and we encourage everyone to edit it and add their own experiences. Fannish history is our history.

If you'd like to edit pages, but you aren't sure how, don't panic! There will be an editing party in the Fanlore chatroom on Saturday, April 4th at 16:00 UTC (when is that in my timezone?). Come and ask questions, familiarise yourself with Fanlore, or just chat with other editors.

There will be a second chat towards the end of the month - keep an eye on the Fanlore community on Dreamwidth for the exact date and time.

To help get you started, we're highlighting a different fandom every day via our twitter accounts; ao3org and fanlore_news. Follow us for a daily dose of fandom!

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Feedback Needed for Open Doors Content Policy

Published: 2015-03-30 13:14:43 -0400

Banner by Diane with the outlines of a man and woman speaking with word bubbles, one of which has the OTW logo and the other which says 'OTW Announcement'

The OTW's Content Policy workgroup is responsible for drafting and updating language for our Terms of Service and other policies involving our projects.

Recently Content Policy has been working with the policy for our Open Doors project. The proposed changes reflect several years of experience with the Open Doors process, and are intended to make our policies simpler and easier for collection owners and Archive administrators to apply. They do not affect individual users.

Per OTW policy, today begins a 2 week comment period from users. The proposed changes are available for viewing in HTML, PDF and Word document formats.

Please leave comments or questions about the changes here. Once feedback has been gathered, Content Policy will use it to make further changes. They'll then seek Board approval for the new policy and make it public as part of the AO3 Terms of Service.

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Scheduled Downtime for AO3 and Fanlore

Published: 2015-03-18 14:37:57 -0400

Banner by Diane with the outlines of a man and woman speaking with word bubbles, one of which has the OTW logo and the other which says 'OTW Announcement'

AO3 and Fanlore users take note: both sites will be down for scheduled maintenance this Friday, 20th March. The maintenance will take place from 17:30 to approximately 20:45 UTC. What time is that for me?

Note that maintenance may also take slightly longer than expected, so there is no need to contact us if you cannot access the site at exactly 20:45 UTC.

For site status updates about AO3 and Fanlore please follow @AO3_Status and @fanlore_news on Twitter.

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Volunteer for the OTW & AO3

Published: 2015-03-16 12:24:33 -0400

Banner by Erin of a close-up of Rosie the Riveter's arm with an OTW logo on it and the words 'OTW Recruitment'

We would like to thank everyone who responded to our previous call for Abuse, Communications, and Wiki Staff and AO3 Documentation Volunteers. Today, we're excited to announce the opening of applications for:

  • Communications Staff: AD&T Liaison - [closing 23 March 2015 UTC]
  • Strategic Planning Staff - [closing 23 March 2015 UTC]
  • Translation Volunteers - [closing 23 March 2015 UTC]

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist volunteers -(at)- transformativeworks -(dot)- org in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Communications Staffer: AD&T Liaison

Communications staffers are responsible for the distribution of information internally to OTW personnel and externally to the general public, the media, fans, and other fannish organizations. Communications is also typically the first point of contact for someone interested in or wanting help from OTW.

The position of liaison to our Accessibility, Design and Technology (AD&T) Committee would be a good fit for someone who has an interest in the Archive of Our Own, would like to provide responses to users contacting us through our news platforms, would be interested in writing informational posts, and has about 5 hours of available time each week. If you would like to help us share news about AO3, this is the position for you!

Applications are due 23 March 2015 UTC

Strategic Planning Staff

The Strategic Planning Committee is looking for new staff members! We are looking for organized people interested in strategic planning, writing, and data processing, who are attracted to team environments. We're a professional, collaborative committee of people who believe in supporting each other through our work, and we want someone who is excited about the idea of being part of an environment of support, creativity, and critique. We are willing to train the right person in the OTW's processes, practices, and tools if you're willing to commit your time and energy to us!

Applications are due 23 March 2015 UTC

Translation Volunteers

Translators and translation betas help make the OTW and its projects accessible to a wider international audience. We work on translating all sorts of content throughout the OTW and its projects: site pages, news posts, AO3 FAQs, AO3 Support tickets, and any inquiry that reaches a committee or volunteer group in languages they can’t translate themselves. Most of our work consists of translations from English to another language, though we also need to do the reverse on some occasions.

If you are fluent in one language (or more!) other than English, if you enjoy working collaboratively, if you like having flexible deadlines, if you’re passionate about the OTW and its projects, and want to help it reach more fans all around the world, working with Translation might be for you! We really need volunteers who speak Arabic, Brazilian Portuguese, Catalan, Czech, Danish, Dutch, European Portuguese, Finnish, Hebrew, Korean, Swedish and Turkish—but help with other languages would be much appreciated. (Please note that our German team is not accepting new members at this time.)

Applicants may be asked to translate and correct short text samples as part of the selection process.

Applications are due 23 March 2015 UTC

Apply at the volunteering page!

Mirrored from an original post made at the OTW News Blog.

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Release 0.9.53: Change Log

Published: 2015-03-15 13:37:37 -0400

This release contains one bug fix and several background changes that will enable us to upgrade to newer versions of Ruby and Rails in the future.

Credits

  • Coders: james, Enigel, Sarken
  • Code reviewers: Ariana, Elz, Enigel, Sarken, Scott
  • Testers: Lady Oscar, mugenmine

Details

  • We've upgraded to a more recent version of Rails, the framework the Archive runs on.
  • To make our downloads compatible with as many systems as possible, we were using an application called iconv to clean up their metadata (e.g. a work titled "Un Niño" would have a download file named, for example, "Un Nino.epub"). However, iconv will not be supported in newer versions of Ruby, so we have switched to a new method of cleaning the metadata.
  • The YAML parser we previously used to read our configuration files (which control things like how many works are listed on a page) is not supported in newer versions of Ruby. We've now switched to Psych, which is the default parser in Ruby 1.9.2 and up.
  • Attempting to access the Edit page for a Tag Set containing more than 20 tags of a single type was giving an error page. Now it should work again.

Known Issues

The new code for generating MOBI/EPUB/PDF/HTML file names automatically transliterates languages that use non-Latin alphabets, e.g. Japanese or Russian. We can't control how work titles are transliterated, and since it's an automated process, some results will not be correct. Previously, however, titles composed entirely of non-Latin characters were blanked, leading to identical file names like "-.epub", so this is an improvement. The transliteration will only affect the file name and not the contents of the file itself. In particular, titles will still appear correctly in your e-reader or app!

See our Known Issues page for other current issues.

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February 2015 Newsletter, Volume 88

Published: 2015-03-06 12:09:28 -0500

Banner by caitie of a newspaper with the name and logos of the OTW and its projects on the pages.

I. LEGAL MOVES

Legal submitted the comments in support of our Digital Millennium Copyright Act exemption petition with the U.S. Copyright Office. This submission contained 93 pages of supporting content in appendices, and was part of the every-three-year process of renewing the exemption that makes it legal for fan video makers to break encryption on DVDs to create their work. This process will continue in coming months and, as always, these documents are available for fans to view on the OTW website.

Around the same time, OTW Legal joined the Electronic Frontier Foundation in filing an amicus brief seeking rehearing in the case of Davis v. Electronic Arts, a case that deals with the relationship between free expression and right-of-publicity law.

Legal also had a few projects relating to the information part of our advocacy mission. They created two educational posts on fair use and misconceptions about it for Fair Use Week, as well as another about the recent phenomenon of Tumblr account deletions. Legal also responded to a few media requests for interviews.

Legal's working with a number of organizations to prepare a letter to the U.S. Congress regarding copyright policy. And besides helping several individual fans with queries about the law and their fan projects, they helped the OTW purchase the domain name "fandom.org".

II. AT THE AO3

Accessibility, Design and Technology started February with Release 0.9.46, which focused on resolving January's spam issues and allowed them to re-enable the Archive's invitation queue. They followed up with two more releases that included a variety of enhancements and bug fixes before finally wrapping up February releases with a brand new homepage and Favorite Tags feature, which were received with overwhelming positivity. 1,500 Favorite Tags were created in the first 12 hours alone!

The Archive also reached 17.5 million kudos during February and has now passed half a million registered users! If you don't have an account yet, here are some reasons you might want one. The @AO3_Status Twitter account also flew past the 25,000-follower mark with 27,000 and counting.

Support has been a little bit busy with 780 tickets in January, and received about 550 tickets in the first three weeks of February. Abuse received roughly 350 tickets in February. They have recruited for new members this month, and are currently in the process of sorting through their most recent applicants. Thanks to all that applied.

Tag Wrangling answered some questions from users on Twitter and helped Support respond to several tickets. Wranglers continued to help each other out by providing translations for tags in many different languages. Additionally, some new wrangling merit badges have been added to their just-for-fun collection on the OTW's internal documentation wiki.

III. PROJECT NEWS

Open Doors announced the moves to the AO3 of the Monaboyd.net and Table for Three archives. They also continued to work with moderators of pending and in progress archives. Content Policy finalized a proposal to revise the Open Doors terms of service with Open Doors.

Translation worked with Communications on International Fanworks Day, preparing several news post translations, and were happy to see the celebrations were a success! They have also been restructuring their glossaries and all language teams are working on discussing the new terms. Our team Portuguese has also split in two to better cover language variations, leading to new teams for European Portuguese and Brazilian Portuguese. Translation also started testing a new committee-wide team chat tool, which has already provided improvements in their day-to-day communication.

Communications was hard at work last month preparing for International Fanworks Day events and publicity. Our staff has begun planning for April Showers so if you have any suggestions of older fandoms to highlight, please contact us.

Wiki is also planning for April Showers, and ideas for specific challenges were proposed in a chat held on February 21st. The Fanlore twitter account participated in International Fanworks Day by retweeting a number of IFDrabble submissions.

Fanhackers has been working to induct two new volunteers and is brainstorming ways to develop the fan studies bibliography into a more useful resource. Journal is hard at work on production for the March and June issues.

IV. GOVERNANCE

Development & Membership is excited to be training nine new staff members and are looking forward to the next drive which will happen on May 1-6. They are currently working on theme related issues and hope to have it nailed down soon.

Elections has been busy conducting a small-scale test for our preferred voting software option and writing reports about its functions and suitability. They’ve also started cleaning up the Elections website and writing instructions for how Elections team members can post there.

Strategic Planning just finished collating all feedback offered to them on the first draft of the OTW strategic plan, and are putting together a second draft. They plan to have a second review period, so once the new draft is released in March there will be another three-week discussion and feedback period.

Strategic Planning is in the process of training three new staffers and a new chair. They hope OTW volunteers and supporters alike feel able to come to them with any questions or feedback about the strategic planning process.

New board director Jessica Steiner began holding open office hours once a week. The OTW Board continues holding the open session of their weekly meeting in the OTW's Public Discussion chatroom although hours have been changing in the past month in an effort to accommodate the different timezones of its members. Board's meeting minutes are always available on the OTW website.

V. IT’S ALL ABOUT THE PEEPS

Volunteers & Recruiting prepared and opened recruitment for four roles this month, while inducting the new recruits from the previous round, including welcoming new staff of their own. They said farewell to departing personnel, answered questions about recruitment and volunteering, helped people with their access to tools, and provided feedback on proposals.

New Committee Staff: C. Ryan Smith (Volunteers & Recruiting, Development & Membership), 2 other Volunteers & Recruiting, Jillian Jacobs (Development & Membership), Nica Dobles (Development & Membership), DeeCharlotte (Development & Membership), Alex Carlin (Development & Membership) & Marian H. Dews (Development & Membership), 3 other Development & Membership, and 6 Translation staffers
New Communications Volunteers: Kat St Pete
New Translator Volunteers: Marta Cardoso, Noura, and 4 others

Departing Committee Staff: Meep (Support), Megan Cummings (Open Doors), Elliot Oberholtzer (Translation), Ehryn (Support), Jennifer Radecki (Communications)
Departing Workgroup Members: 1 AO3 Documentation volunteer
Departing Tag Wrangler Volunteers: Cassandra Chan
Departing Translator Volunteers: birggitt, Carpelia, Hirannis, DeeCharlotte, timetowakeup, and 5 others.

For more information about the purview of our committees, please see the committee listing on our website.

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Release 0.9.51: Change Log

Published: 2015-03-01 04:50:18 -0500

This release includes a few minor bug fixes and enhancements.

Credits

  • Coders: james, Lady Oscar, Sarken, Scott
  • Code reviewers: Ariana, Sarken
  • Testers: Lady Oscar, Michelle Dong, Scott

Details

  • Due to the Children's Online Privacy Protection Act, we require users to confirm they are over 13 years old when creating an account. However, the wording we used could easily be mistaken to mean users had to be 14. We've rephrased it to be clearer that users only need to be 13 years plus one day old to create an account.
  • There were Download links on work drafts; however, attempting to actually download the draft would give an error because we are unable to generate downloads of draft works. We've removed the links.
  • Buttons like "Favorite Tag" and "Subscribe" had more space around them than other kinds of buttons. We've tidied that up.
  • When accessing a work in an anonymous collection, our Abuse team was previously able to see the name of the work's creator. However, this information went missing at some point. We've put it back, and now the work's creator will be able to see their name on the anonymous work as well (it will appear as "Anonymous [username]" or "Anonymous [pseud (username)]").
  • RSpec -- one of our automated testing tools -- was out of date. We've updated to the latest version.

Known Issues

See our Known Issues page for current issues.

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Table for Three is Coming to the AO3

Published: 2015-02-27 12:11:39 -0500

Banner of two men and a woman in an embrace with the title 'Table for Three a Triofic Archive'

The Archive of Our Own (AO3) welcomes Table for Three, a Harry Potter archive dedicated to the Harry/Ron/Hermione ship!

In this post:

Background explanation

Table for Three was founded as the definitive archive dedicated to the Harry Potter Trio Ship, featuring stories in which Harry, Hermione and Ron are involved with each other romantically. (This may be best summed up by a note on the homepage: If you're looking for the three primary characters of “Harry Potter” in a great writhing puppy pile, you've got to the right place.)

In recent years, traffic and submissions to the archive have dwindled to near-non existence, and it’s become difficult for the mod to justify the considerable expense of keeping the archive open. To prevent these works from being lost, he contacted Open Doors to give them a new home on the Archive of Our Own.

Open Doors will be working with Jonathan Andrew Sheen, the archive mod, to import Table for Three into a separate, searchable collection with its own identity. Eventually the links going to the old site will re-direct to the collection on AO3 so the works can continue to be found with their old URLs. We will begin importing works from Table for Three to the AO3 collection in March 2015.

What does this mean for creators who have work on Table for Three?

This is the part where we ask for your help!

1. If you already have an AO3 account and have posted your Table for Three works there, please contact Open Doors with your Table for Three pseud(s) and e-mail address(es), so that we won’t import your works. (For instructions on mass-adding works to the new collection on the AO3, Table for Three, please see the Open Doors website.)

2. If you don’t have an AO3 account but would like one to import your works yourself, please contact Open Doors with your Table for Three pseud(s), and the preferred e-mail address to send the AO3 invite to. (For instructions on importing works and adding them to the Table for Three collection, please see the Open Doors website.)

3. If you don’t already have an AO3 account but would like one, as well as assistance importing your works, please contact Open Doors with your Table for Three pseud(s), and the preferred e-mail address to send the AO3 invite to. (Once your account is set up, let us know your AO3 name, and we can transfer your works to you.)

4. If you would NOT like your works moved, please contact Open Doors with your Table for Three pseud(s) and e-mail address(es) so that we will not add them. (If you would not mind them being preserved but do not want your name attached to them any longer, please let us know that too--we can orphan your works instead of leaving them behind to be deleted.)

All works archived on a creator’s behalf will be attributed with the creator’s name in the byline of the work. As we import works, we will e-mail notifications to the address associated with the work. When all works have been accounted for, the Open Doors committee will set up the URL redirects, and we will permanently close down the site.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors.

If you no longer have access to the email account associated with your Table for Three account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's fantastic; if not, we will work with the Table for Three mod to confirm your claims.)

If you still have questions...


If you have further questions, visit the Open Doors FAQ page, contact the Open Doors committee, or leave a comment on this post and we'll respond as soon as we can.

We'd also love it if fans could help us preserve the story of Table for Three on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve Table for Three!

- The Open Doors team

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