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Published:
2014-05-18 12:49:41 -0400
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Open Doors is proud to finally welcome the Yuletide Archive for 2003-2008 to the Archive of Our Own!

In this post:

Background explanation

In late March, we announced that the early Yuletide archive would be moved to the Archive of Our Own.

Our senior coders have now completed the import, and all works can be found in the relevant Yuletide Collection on the AO3.

How will I be notified about my work being imported?

If the email address you used on yuletidetreasure.org still works, you should have already received an email from the Archive inviting you to claim your works.

If you’ve lost access to the email address you used on yuletidetreasure.org, and haven't already contacted the Open Doors committee, use this contact form to let us know the change and we'll forward the claim email. If you've posted the stories elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the Yuletide Mods to confirm your claims.

How do I claim my works?

The claim email includes a link to the claim page, where you can add your work to your logged-in AO3 account, or create an AO3 account. Once you’ve claimed your work, you’ll be able to edit the work and AO3 tags like any other work you've created.

I have already added my work to the AO3

If you used the AO3's Import tool to import your work from the Yuletide website, or you asked us to transfer comments, a duplicate of the work will not be imported.

However, if you uploaded the work manually and didn't contact Open Doors with your work links before the import, a duplicate was produced with comments from the original archive. Once redirects are set up (scheduled within the next week), the original Yuletide URL will point to this duplicate work.

If you would like to redirect the Yuletide URL to a particular work on AO3, please delete the imported copy and then contact Open Doors to let us know the original Yuletide URL and the URL of the AO3 work it should be redirected to, in the format

Title:
Yuletide URL:
AO3 URL to Keep:

(Once you delete the imported copy, the redirect will break, but we will use your links to fix it as quickly as we can!)

Unfortunately we are unable to transfer comments now that the import is complete (see below under What about tags, comments and gift notifications? for further information).

What about tags, comments and gift notifications?

The original Yuletide archive only includes ratings and fandom names; Yuletide fandoms were automatically converted to AO3 Canonical tags upon import. You are welcome to change or add fandom tags and other tags to your work once you have claimed it.

Unfortunately we were only able to transfer comments to existing AO3 works if we were notified prior to the import. While manually adding old comments is not allowed, AO3 coders are working on a merge tool that will allow users to combine the comments (as well as other stats: hit counts, kudos, etc.) while keeping a single work body. If you would like to wait for this tool, we recommend including a link to the preferred copy in the duplicate work's Summary to redirect viewers until the merge tool is complete. If you would still like to delete the imported duplicate, we can provide a reference copy of the Yuletide comments page for your work, though these comments may not be manually imported to the AO3.

Works contain a message "For [Name]". If the recipient has an AO3 account, you’ll be able to assign it to them once you have claimed your work. (Note that their name on the original Yuletide archive and their AO3 name might be different; we advise against assigning it unless you’re sure of their AO3 account name. Try checking this post on the Yuletide Admin LiveJournal community to see if your recipient has posted their AO3 name!)

I used the Import feature or contacted Open Doors before the import, but my work imported again anyway

An import bug caused some works to be imported again despite either having been imported using the AO3 import tool or updated by Open Doors. We were able to delete these duplicates and re-import comments for affected works, which sent an import notification to all affected authors; the works listed in those notifications were all works that received re-imported comments.

I don’t want my work on the AO3

After you receive the claim email, you can choose to delete or orphan your work. (If you want to delete your work because it's a duplicate, see I have already added my work to the AO3! above.)

The Yuletide Archive mods would much prefer that you orphan your stories (i.e., remove your account association and/or name) rather than delete them. Orphaning of your works on the AO3 does not mean they expect you to orphan them everywhere, however. You are of course, as always, welcome to post your Yuletide stories anywhere else you want to, with whatever attribution you prefer.

Deletion of your work from the Yuletide Collection will leave you ineligible for participation in future years. If you have any questions about future eligibility, please direct them to the Yuletide mods at yuletideadmin [at] gmail.com

I have other questions!

If you have further questions, visit the Open Doors FAQ page, contact the Open Doors committee, or leave a comment on this post and we’ll respond as soon as we can.

Are you a Yuletide participant or do you otherwise enjoy the challenge? Share your memories on Fanlore and keep its story going for future generations—contributions are welcome from all fans! (New to wiki editing? No worries, just visit this page.)